IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life. With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission. About Institute on Aging With a longstanding history in California, IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. We strive to consistently question the status quo and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life. With over 23 programs, we offer multiple ways to aid seniors in maintaining their health, wellbeing, independence, and participation in the community, fulfilling our mission. About the Role Institute on Aging is looking for a Temporary Executive Assistant/Scheduler to join our Administration Team, collaborating closely with C-Suite and Senior Executive Assistants through June 30, 2023, with potential to extend. The position will require working three days per week (Tues-Thurs) on-site at our San Francisco offices. Responsibilities include, but are not limited to: Scheduling internal and external meetings using Outlook, MS Teams, and Zoom and meeting set-up Proactively and efficiently optimizing schedules Reserving meeting rooms, staffing meetings, ordering catering, and notifying Facilities Dept. of technical needs, parking for attendees, setting up A/V, occasional errands that may require walking or driving, and other special needs Assisting the Sr. Executive Assistants with data entry, file organization, ordering supplies, document and slide preparation, proofreading, shipping, and other administrative tasks Communicating with and effectively working with staff at all levels of the organization Adjusting and providing updates expeditiously Preparing correspondence and packages for US Mail, FedEx or other couriers Other duties as assigned Required Qualifications 2-3 years of experience with heavy scheduling using Outlook 2-3 years of administrative support experience Experience using MS Teams, Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Strong organizational and time management skills with exceptional attention to detail Clear written and spoken communication Excellent English grammar and spelling Mature judgment, professionalism, and ability to maintain confidentiality Ability to think creatively and problem solve Desired Qualifications Desire to work in a collaborative, fast-paced, team-oriented environment Ability to successfully assume increased responsibility Ability to learn systems and applications quickly (Smartsheet, NetSuite, or other applications) CA Driver’s License Physical and Language Requirements: Ability to speak and write English clearly and accurately Ability to comprehend complex written materials and verbal instructions Ability to lift up to 25 lbs Ability to sit/stand and use a computer for long periods of time Compensation: Hourly: $30- 37/hr This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors. This range does not include any additional equity, benefits, or other non-monetary compensation which may be included. Sound like a good fit? We would love to meet you. We encourage you to learn more about IOA by visiting us here. IOA reserves the right to adjust work hours or duties when appropriate. Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. A job with benefits that goes above and beyond. From competitive salaries to investment and retirement opportunities, we offer all our employees first-rate benefits. Coupled with outstanding health coverage, robust wellness programs, and additional perks like free yoga and massage therapy, we make a rewarding career even more rewarding.