About IALR

The Institute for Advanced Learning and Research (IALR) serves as a regional catalyst for economic transformation. The mission will be accomplished through applied research, advanced learning, economic development, advanced manufacturing, and conference services. Driving Economic Transformation is at the heart of everything we do at the Institute for Advanced Learning and Research. WE discover breakthroughs, create opportunity, grow innovation, power progress, and host greatness. Each of our divisions plays a critical role in daily preserving and delivering this mission.

What will you do?
The Executive Assistant will provide a full range of administrative support to manufacturing advancement leadership at a high level of accuracy. Duties & responsibilities will include but are not limited to the following:

• Manages communications for the Executive Vice President, Vice President of Strategic Initiatives and Chief Operational Officer’s offices to ensure appropriate contacts and excellent communication to all IALR stakeholders
• Performs clerical work and provides support to Vice Presidents, Directors and Managers with departmental projects, data management, and other duties
• Prepares requisitions for departmental purchases per the IALR small purchase policy
• Manages the Manufacturing Advancement calendar, ensuring all schedule meetings, tours and events are included and the team has access to review
• Works with President’s office to support communication for the administrative personnel of Government officials regarding protocol for appearances; participates in the preparation of the Event Briefing Information form that is required for each visit (i.e. Secretary of Veterans and Defense Affairs, Craig Crenshaw, etc.)
• Receives and screens visitors and telephone calls, making appropriate referrals and answering questions
• Coordinates meeting dates and locations for Manufacturing Advancement leadership team as requested and support administrative/logistical needs
• Plans and coordinates internal meetings with staff
• Coordinates and orchestrates meeting needs with the conference center team
• Prepares minutes and takes follow-up action as needed
• Coordinates and manages travel requirements for all Manufacturing Advancement leadership and staff including hotel reservations, flight reservations, car rentals, shuttle services, registrations, and confirmations
• Provides ongoing customer service support at the Front Desk Specialist of Hawkins Building to support the Security team
• Provides facilities-related support to the Manufacturing Advancement team in partnership with the IALR Facilities Maintenance team.

Where will you work?
We are looking for staff to work onsite in Danville, VA.

What do you offer?

• Associate’s degree, and/or a minimum of five years related experience required; Bachelor’s degree preferred
• Proficient with Microsoft Office products
• Ability to maintain complete confidentiality is mandatory
• Advanced knowledge of office administrative practices and procedures is preferred
• Ability to organize, set priorities, take initiative and exercise sound and independent judgment within areas of responsibility is necessary
• Attention to detail and the ability to organize, multi-task, maintain focus, and follow up on projects independently is essential to be successful in this position
• Ability to maintain a dependable and flexible work schedule is a plus
• Ability to interpret, apply, explain and reach sound conclusions in accordance with regulations, policies and procedures is desirable
• Highly developed interpersonal skills with the ability to use tact and discretion in dealing with sensitive situations and concerned internal and external customers is a necessity
• Strong oral and written communication skills is required
• Ability to work independently and prioritize work assignments among conflicting demands is required
• Ability to cope with change and ambiguity, is self-directed and motivated, recognizes and acts upon needs, and possesses a commitment to his/her own learning and self-development
• Skill in problem solving and decision making is preferred
• Must have a valid driver’s license and be able to travel throughout Virginia as well as occasional out-of-state trips

Physical Requirements:

• Sits for long periods of time while completing duties
• Must be able to move freely between facilities
• Must be able to operate and manipulate a keyboard

What IALR Offers
IALR will offer a salary range of $50,000- $55,000. IALR offers unique career opportunities in an innovative environment, all to support the economic transformation of Southern Virginia. Eligible employees are afforded excellent medical, dental, and vision coverage with lower-than-expected costs and participate in the Virginia Retirement System to save for their future.

Why is the position open?
This is a new role created to support the growing needs of the Manufacturing Advancement team.

How to Apply
Apply online at www.ialr.org/careers. Interviews will begin as qualified applicants are identified.