Job Tittle: Administrative Assistant

Duration: 08 Months

Location: Cromwell, CT

Shift: Monday – Friday; 40hours Week; 9:00AM – 5:00PM

Job Summary:

Provide administrative support to the Global Operations and Finance departments, including coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports, planning for events, ordering office supplies and arranging vendor contracts.

Job Context

Manage support to Global Operations and Finance departments. Highly involved in scheduling and travel administration, coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports

Job Content:

• Coordinate the day-to-day activities including scheduling appointments, arranging travel and meetings, maintaining calendar, updating contact information, reconciling expenses in Concur, preparing presentations and correspondence, screening phone calls, greeting visitors and communicating with senior management, outside clients and vendors.
• Coordinate the administrative support functions within the marketing department, including preparing presentations, distributing report, ordering product samples and purchase orders using SAP, coordinating calendars, maintaining monthly marketing updates,
• Provide back-up support to other members of the senior management team, as needed. Assist or cover for other administrative staff members.
• Identify all relevant SHE and security aspects (e.g. use of workspace, traveling, required training, ergonomics, SHE plans, etc.) and assess the corresponding risks related to the position; act in such a way that the SHE and Security impact on self and others is minimized (e.g. follow instructions and procedures, good housekeeping, etc); immediately report and give follow-up to all incidents (injuries, near misses, SHE hazards, etc.) and encourage colleagues to improve SHE results and prevent incidents.

Complexity of the job

Position requires a high level of detail in the coordination of meetings, travel arrangements and purchase orders. Must be able to interface with people inside and outside the organization to ensure timely planning and service.

Knowledge and educational level

• High School Graduate or GED Equivalent
• Required Training:
• SOP Training: Quality Policy
• Document Control and Change Control
• Nonconforming Material Control
• Good Documentation Practices
• Personnel Training
• Recall
• Responsibilities of the Quality Unit
• Returns Processing
• Record Retention

Required level of experiences

• 5 years of administrative experience
• Advanced Microsoft Word, Excel, PowerPoint, Outlook,
• Adesso, SAP

Job Type: Contract

Pay: $35.00 - $45.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Work Location: On the road