Description:
Responsibilities:
Provide administrative support to the Global Operations and Finance departments, including coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports, planning for events, ordering office supplies and arranging vendor contracts.
Job Context
Manage support to Global Operations and Finance departments. Highly involved in scheduling and travel administration, coordinating the day-to-day office activities, arranging meetings and travel, reconciling expenses, creating presentations and reports
Job Content:
Key Areas of Accountability / Responsibility
Coordinate the day-to-day activities including scheduling appointments, arranging travel and meetings, maintaining calendar, updating contact information, reconciling expenses in Concur, preparing presentations and correspondence, screening phone calls, greeting visitors and communicating with senior management, outside clients and vendors.
Coordinate the administrative support functions within the marketing department, including preparing presentations, distributing report, ordering product samples and purchase orders using SAP, coordinating calendars, maintaining monthly marketing updates,
Provide back-up support to other members of the senior management team, as needed. Assist or cover for other administrative staff members.
Identify all relevant SHE and security aspects (e.g. use of workspace, traveling, required training, ergonomics, SHE plans, etc.) and assess the corresponding risks related to the position; act in such a way that the SHE and Security impact on self and others is minimized (e.g. follow instructions and procedures, good housekeeping, etc); immediately report and give follow-up to all incidents (injuries, near misses, SHE hazards, etc.) and encourage colleagues to improve SHE results and prevent incidents.
Authorities
Projects or Special Assignments
Complexity of the job
Position requires a high level of detail in the coordination of meetings, travel arrangements and purchase orders. Must be able to interface with people inside and outside the organization to ensure timely planning and service.
Knowledge and educational level
High School Graduate or GED Equivalent
Required Training:
SOP Training: Quality Policy
Document Control and Change Control
Nonconforming Material Control
Good Documentation Practices
Personnel Training
Recall
Responsibilities of the Quality Unit
Returns Processing
Record Retention
Required level of experiences:
5 years of administrative experience
Advanced Microsoft Word, Excel, PowerPoint, Outlook,
Adesso, SAP
Education: High School