About us

Vision: To keep independent physicians independent.

Values: Efficient. Reliable. Knowledgeable.

Position Overview:

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will have a strong background in medical coding and billing, excellent communication skills, and strong technical expertise in Apple hardware and MAC software.

Responsibilities:

• Administrative Support: Manage the CEO's calendar, schedule appointments, and coordinate meetings. Prepare agendas, presentations, and reports for internal and external meetings.
• Communication: Serve as the primary point of contact. Draft and proofread emails, letters, and other correspondence on behalf of the CEO.
• Information Management: Maintain organized electronic and physical filing systems. Manage documents, contracts, and sensitive information in a secure and confidential manner.
• Technical Management: Company website maintence. ClickUp database maintenance and staff coordination. Primary point of contact for 40 EHR programs.
• Financial Support: Assist in budget management, expense tracking, and invoice processing.
• Project Management: Support the CEO in various projects, initiatives, and strategic initiatives. Coordinate cross-functional teams and track project timelines and deliverables.
• Research and Analysis: Conduct research, gather data, and prepare reports on industry trends, competitors, and market opportunities. Provide insights and recommendations to support decision-making.
• Ad-Hoc Support: Handle special projects, requests, and assignments as directed by the CEO. Adapt to changing priorities and deadlines in a fast-paced environment.

Qualifications:

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• Medical Coding and Billing Experience: Minimum of 2-3 years of experience in medical coding and billing is required. Certification is NOT required.
• Executive Assistant Experience: Proven experience as an executive assistant or similar role in a healthcare or related industry.
• Technical Skills: Proficiency in Word, Excel, Pages, and Numbers. Experience with electronic health records (EHR) systems and Compliance Programs. ClickUp experience helpful.
• Communication Skills: Excellent verbal and written communication skills. Ability to communicate effectively with clients at all levels.
• Organizational Skills: Strong organizational and multitasking abilities. Attention to detail and ability to prioritize tasks efficiently.
• Problem-Solving Skills: Critical thinking and problem-solving skills. Ability to anticipate needs, identify issues, and propose solutions proactively.
• Confidentiality: Maintain confidentiality and discretion with sensitive information and communications.
• Team Player: Collaborative mindset with a willingness to support and contribute to the company's success.

You will love working here if you resonate with our team culture. We make decisions that support our mission of keeping independent physicians independent. We keep things efficient. We don’t waste time, effort, or resources. We have high level technical computer skills. We are loyal to our team and back each other up. We do work accurately the first time, clean claims. We embrace rapid change by staying up to date in our industry. We rely on great systems and processes. We are ahead of the game. We meet difficult situations directly with communicative language. We research solutions and ask detailed informed questions. We care about each other and are invested in each others accomplishments. We own and accept. We understand and implement industry compliance. We love helping our clients in all realms of business. We are kind to patients and their families. We know the effect of our roles on the roles of others. Our environment is driven and friendly.

Job Type: Part-time

Expected hours: 30 – 34 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Medical billing: 2 years (Required)
• Apple Numbers: 2 years (Required)

Work Location: Hybrid remote in Ogden, UT 84404