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Indeedful Insight is Hiring an Administrative Assistant Near Miami, FL
Job Title: Administrative AssistantLocation: Miami, FL
Company: Indeedful Insight
Job Type: Full-Time
Job OverviewIndeedful Insight is seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, maintaining communication, and organizing our daily activities with a high level of professionalism and confidentiality.
Key Responsibilities
Company: Indeedful Insight
Job Type: Full-Time
Job OverviewIndeedful Insight is seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, maintaining communication, and organizing our daily activities with a high level of professionalism and confidentiality.
Key Responsibilities
- Office Management:
- Maintain office supplies inventory by checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies.
- Organize and schedule appointments and meetings.
- Develop and maintain a filing system.
- Ensure the office environment is professional, clean, and conducive to work.
- Communication:
- Answer and direct phone calls in a polite and friendly manner.
- Greet and assist visitors to the office.
- Handle incoming and outgoing mail and email correspondence.
- Prepare and distribute internal and external communications such as memos, emails, presentations, reports, and newsletters.
- Administrative Support:
- Provide administrative support to senior management and other staff as needed.
- Assist in the preparation of regularly scheduled reports.
- Develop and update administrative systems to make them more efficient.
- Manage calendars, arrange travel, and prepare expense reports.
- Documentation:
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation and coordination of meetings and events.
- Take detailed minutes during meetings.
- Maintain confidential files and records.
- High school diploma or equivalent.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- Strong time management skills and the ability to prioritize work.
Job Summary
JOB TYPE
Full Time
SALARY
$44k-55k (estimate)
POST DATE
05/23/2024
EXPIRATION DATE
07/16/2024
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