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Executive Admin Director
The Administrative Clerk’s duties will include:
· Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate;
· Managing multiple individuals’ calendars; responding to and/or initiating meeting requests;
· Coordinating and arranging logistics with visitors, to include building access and escorting;
· Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations;
· Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;
· Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;
· Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership;
· Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;
· Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;
· Coordinating, organizing, and documenting administrative process improvements;
· Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc.
· Representing the customer in all interactions with visitors, government employees, etc.;
· Other general administrative tasks, as assigned.
qualifications for the Documentation Specialist include:
· 5 years of experience as an Administrative Assistant for senior-level executives and/or government leadership;
· Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;
· Excellent skills in communication, documentation, organization, and multi-tasking;
· Exudes calmness under pressure;
· Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;
Additional requirements for all levels:
· Experience at working both independently and in a team-oriented, collaborative environment; and
· Excellent communicator with strong customer focus.
Hours:
· Available to work 5 days/week onsite, standard business hours
Job Type: Full-time
Pay: $75,000.00 - $100,000.00 per year
Benefits:
Schedule:
Experience:
Security clearance:
Work Location: In person
Full Time
IT Outsourcing & Consulting
$85k-109k (estimate)
05/24/2024
06/06/2024
improvixtech.com
RESTON, VA
25 - 50
2012
ANEESH MEHTA
$10M - $50M
IT Outsourcing & Consulting
The job skills required for Executive Assistant include Scheduling, Presentation, Microsoft Office, Planning, Leadership, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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