Purpose of Position- The Compliance Officer is responsible for overseeing corporate compliance with all applicable laws, regulations, state licensing standards, HIPAA, established standards of care, and contractual agreements. The Compliance Officer ensures that all operational procedures and standards of conduct within the company are effectively implemented, communicated, and tracked for accountability. This role works collaboratively with members of the executive leadership team, managers and supervisors throughout the organization.
This role reports to the CEO and collaborates with the CFO and other Executives. The primary tasks, duties and responsibilities of this position include:
Create a new compliance program for Imagine! by formulating business and operating standards as well as improving existing policies and procedures that govern the company’s compliance program
Define the parameters for an electronic policy management system that ensures policies are periodically reviewed, updated, and easily accessible to employees
Establish an internal process for communication and education of new regulations, regulatory changes, and updated policies and procedures
Set employee conduct standards through a process that reviews, updates, maintains and enforces company policies and procedures including record and documentation retention policies
Identify any violations of standards and policies, and assist in resolution and corrective actions taken in regard to standards and policies
Ensure compliance, organizational good standing, and utilization of federal, state and county contracts and other mandatory regulations
Carry out risk assessments, and report both findings and recommendations to executives and board as appropriate
Serve as the organization’s HIPAA Privacy Officer – overseeing all policies and procedures related to use and handling of protected health information. Works closely with IT Director around HiTech Security Act and electronic privacy protections.
Oversee Contract Management process and documentation with key funding parties (ex: Case Management Agency and Community Centered Board applications, Federal, State and County grants)
Assure follow-up on all reported complaints and concerns involving possible violations of rules, policies, regulations or laws: Oversee, review, and assign follow-up on all reported complaints and concerns received through the EthicsPoint system, incident reports, or other avenues
Educate, inform and assure employees take responsibility for reporting any misconduct and noncompliance – including, but not limited to abuse, neglect, exploitation or maltreatment (the methods and means for reporting, and protection from retaliation)
Work with the Human Resources Director and other organizational leaders to ensure that appropriate action is taken in regard to allegations of employee misconduct, policy or legal violations, (Communicate with Board of Directors regarding any allegations involving CEO, CFO or Board Members).
Maintain childcare and group home license requirements
Oversee City of Boulder, Longmont and Louisville rental property compliance
Assist with the formation of new programs/ other pilots within the company
Establish and maintain several compliance reports and databases (including photo releases)
Knowledge, Skill, and Ability:
Experience with federal/state grants and contracts administration and experience with the Medicaid system Excellent analytical skills and ability to synthesize large amounts of informationExcellent written and verbal communications skills, including the ability to translate complex information into straightforward, accessible information Ability to work independently as well as in a collaborative manner with members of the Executive Management team and other managers Excellent organizational skills and ability to multi-task and prioritize effectively to meet competing deadlines of different funding sources in a fast-paced environment
Minimum: Bachelor’s Degree in non-profit management, healthcare, business, social services/human services, or similar field
Minimum: 4 years of relevant experience with compliance related administration – dealing with rules, regulations, reporting on policies, procedures, regulatory issuesExperience within an organization serving those with intellectual and developmental disabilities, a social service non-profit, health care or similar human services organization
Hybrid work with some in-office and some remote work environmentsSome local travel to attend meetings with outside organizations and agencies
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Benefits:Benefits offered for full-time, eligible employees:Flexible work schedule options including hybrid (or work from home) options .Medical Insurance, Dental Insurance, Vision Insurance (multiple plan options, with benefits-eligibility starting at 20 hrs) Company-paid Life Insurance and AD&D Long Term Disability Optional Voluntary Life Insurance Retirement Savings Plan 403(b) with company matchTen Paid HolidaysVacation and Sick Leave Paid Wellbeing DaysChild Care Discount ProgramFlexible Spending Account for Child/Dependent Care and Medical Expenses EcoPass (free, unlimited regional public transportation pass – bus, light rail)Employee Assistance ProgramPet InsuranceClick Here for a Virtual 2022 Benefits Summary