Description

Who We Are

ICAN is a non-profit organization that provides free, out-of-school time programs serving East Valley youth. Since its founding in 1991, ICAN has remained dedicated to its mission to provide free, comprehensive programs that empower youth to be productive, self-confident, and responsible members of the community. ICAN’s goal is to break the cycle of poverty, creating a new pathway for youth to achieve future success. We do this by providing safe, enriching programs for our children and their families, teaching youth the life skills they need now to lay the foundation for a brighter future via programs enriched with STEAM, literacy, sports and more. 

Our Culture

At ICAN, we believe every child and every family deserves access to quality childcare, keeping parents working and kids safe, and each of our team members is passionate about spreading this purpose.

You are most likely to find success at ICAN if you are:

• Eager to BLAZE TRAILS, innovate, and create impact
• Growth minded and optimistic; can BOUNCE BACK by seeing mistakes and challenges as opportunities to learn
• People-oriented, making investments every day to CULTIVATE SELF & OTHERS
• Prepared to SHOW UP & SPEAK UP by being authentic and engaged, aware of how your actions and contributions impact others

The Role

As Executive Administrator, you will provide executive level support to the CEO, Board of Directors to ensure a high level of operational excellence. Reporting to the CEO, you will do this by:

• Executive Operational Support (50%). Administrative and clerical support. Preparing, coordinating and scheduling: calendars, travel, meeting agendas, meeting preparation/information, presentation, meeting location and logistics, recording meeting minutes, keeping attendance records. Manages CEO’s purchase requisitions, vendor/contractor invoicing, reimbursements and credit card purchase requests. Preparing executive and administrative budgets annually in partnership with the CEO. coordinate staff culture-building activities as assigned, including: holiday activities, and team building activities. Conducts donor acknowledgement and stewardship activities on behalf of the CEO. Makes donor touchpoints updates in the donor database on behalf of the CEO.
• Board of Directors Support(50%). CEO’s administrative liaison with the Board of Directors. Prepares and maintains Board of Directors files and record keeping. Coordinates board and committee collaboration on project management systems, ensuring all board documents are up to date and accurate. Onboarding new board members. Planning and executing celebrations including member rotations, holidays and annual retreat. Plan for, distribute and analyze the Board of Directors Self-Assessment each year with the CEO. Supports CEO and Board of Directors for annual bylaws and board policy compliance.

Confidentiality. You agree not to disclose any confidential information purposefully or inadvertently, to any unauthorized person inside or outside of the organization, unless required to do so by law. Maintains discretion and confidentiality in relationships with all board members, staff and volunteers. 

Requirements

Experience/Skills

We care more about who you are than what you’ve done. That said, here are some highlights of the type of person and background we believe would thrive:

• Bachelor’s Degree preferred. 
• 2 – 4 years of executive administrative support experience
• Minimum of 21 years old and valid AZ driver’s license 
• Dependable vehicle with proof of current AZ registration and valid insurance 
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Professionally represent the organization within stakeholder settings 
• Ability to act with integrity, professionalism, and confidentiality
• Demonstrate humility, respect and positivity 
• Consistent ability to say what you mean and do what you say 
• Committed to raising the bar every day and inspiring others to do the same 
• Strong desire to learn and grow