IA Interior Architectstranslates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies. As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert, and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor, and a love of interiors. We are presently searching for a Billing Specialist to add to our Finance Team. While this position is completely remote, candidates located in the United States only will be considered and preference is for the East Coast.

The Billing Specialist administers all aspects of the invoicing process including creating, distributing, and closing client invoices and vendor payments.

JOB DUTIES

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms. Make appropriate changes/reclassifications.
• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories.
• Assist with new project setup to include billing and project folders.
• Maintain the integrity of time transfers.
• Order certificates of insurance.
• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies.
• Process accounts payable and expense reports accurately and promptly.
• Provide additional transaction support regarding project time and expense activity.
• Support Project Accountants with additional accounting responsibilities, as needed.

EDUCATION AND WORK EXPERIENCE

• Associate or Bachelor's Degree in Finance or Accounting, or equivalent work experience.
• 3-5 years or more related business experience.

KNOWLEDGE, SKILLS AND ABILITIES

Accounting Abilities

• Familiarity with professional services and/or the AEC industry preferred.
• Understanding of basic project accounting policies and procedures.
• Experience with working with Accounts Receivable and Accounts Payable processes.
• Ability to prioritize and manage deadlines.
• Detail-oriented and organized.
• Strong mathematical and computer skills.

Systems Knowledge

• Intermediate Excel skills.
• Familiarity with Microsoft Office suite of tools
• Prior experience with Vision / Deltek preferred.
• Ability to learn new systems and processes quickly.

Communication Skills

• Strong verbal and written communication skills.
• Ability to communicate effectively with individuals at all levels and disciplines.