Hutton Companies is 45 year old privately owned Multi Family Real Estate company located in Anaheim, CA is seeking an experienced Administrative/Accounts Payable Assistant for the Accounting and Contract Department. We are adjacent to the Angels Stadium.

SUMMARY:

Accounts Payable Specialist of Hutton Companies and its subordinate entities. Assist to AP Department along with Contract Manager and provide support to the Ownership, Executive, Accounting and other Department as required. This position report to Contract Manager and CFO.

5 years in Property Management Accounting experience in multi family and retail industry a must.

Heavy AP load.

Yardi Knowledge a must.

This is a 100% onsite position and no remote work.

Skills required:

• Yardi – Accounts Payable and Property Management module a must.
• Excel – immediate level to advance skills is a must.
• Word - immediate level to advance skills is a must.
• Adobe - full version skills is a must.
• Strong interpersonal skills and a team player is a must.
• Ability to interact with vendors and guests both on the telephone and in person.
• Excellent written communications to include grammar and spelling; verbal skills, including being courteous and respectful in both areas.
• Strong attention to detail.
• Discretion and confidentiality.
• Strong organizational and planning skills.
• Able to manage deadlines in a timely manner.

Responsibilities:

Administrative Assistant / General Office

• Coordinate service calls for copiers, printers, etc.
• Inventory and prepare office and maintenance supply orders.
• Assist with photocopying, scanning, and filing (both hard copy and digital).
• Maintain hard and digital file inventory.
• Prepare communications and documents as requested.
• Assist with correspondence for all departments.
• Schedule shredding pickups.
• Coordinate employee birthday celebrations.
• Responsible for restocking of kitchen supplies.

Front Desk

• Greet and manage guests in a professional manner.
• Answer the telephone.
• Receives and distributes US mail, packages, etc.

Accounts Payables- Heavy volume

• Receive via email or US mail.
• Review for correctness. Contact vendors regarding any issues.
• Route through the Yardi system designating coding and paying entry.
• Follow up on outstanding approvals.
• weekly check runs and special check runs.
• daily AP input and coding.
• Input new vendors and obtains W9s as needed.
• Invite new vendors to VendorShield as required.
• Notify non-compliant VendorShield vendors as required.

Property Management

• Work and communicate with Property Managers.
• Obtain quotes as requested.
• Create commitments and purchase orders for properties and corporate office.
• Assist in overseeing Corporate vendors on-site.
• Assist in reviewing tenant insurance.

Construction

• Assist with the preparation of construction/consultant contracts.
• Maintain preliminary notice logs.
• Maintain contract and change order libraries.
• Assist in obtaining and filing lien releases.
• Assist in tracking subcontractor WRAP insurance.

Education and Experience

• Accounting background ‐ experience in the accounts payable.
• Real Estate Accounting – Minimum 5 years of experience in the current market
• environment a must.
• Yardi Experience a must

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• QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

Multi-tasking- Ability to analyze accounts and work on multiple projects as assigned and meet deadlines

Oral Communication- Strong communication skills. Able to speak clearly in positive or negative situation: Listen and get clarification; Respond well to questions; Maintain confidentiality

Integrity- Must have unquestionable integrity and adhere to high standards of personal and professional excellence

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as fundamentals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

BEHAVIORIAL SKILLS:

Organized, dependable, accurate and attention to detail. Must have the ability to multi-task and meet deadlines. Must be able to work in a fast-paced environment with minimal supervision. Must be capable to maintain confidentiality and be compassionate in dealings with people. Ability to communicate well employees and executive management is a must. Individual should be skilled in problem solving; works with integrity and ethically; upholds the Organizational values. Must provide excellent internal employee service and have the ability to learn and maintain a professional demeanor and appearance and model appropriate behavior.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Yardi Enterprise

Education:

• Associate (Required)

Experience:

• Property management: 5 years (Required)
• Accounts payable: 5 years (Required)

Work Location: In person