Black Diamond Paving is hiring a Administrative Support Specialist for the Escondido, CA office! 
 
This position will handle all front office duties and support the Branch Manager, Operations, and Sales department as well as coordination of projects with the Headquarters office in Northern California.
 
Black Diamond Paving & Concrete provides pavement maintenance services for commercial, industrial, retail and multi-family residential markets. Black Diamond Paving has been in business for over 25 years, with its headquarters office located in Northern California and a second office located in Escondido.

Job Responsibilities: 

• Front desk duties (answer phones, handle customers, route calls & qualify lead requests).
• Preparation of reports for Monday meetings.
• Setting up conference area for meetings.
• Input new RFP opportunities into Salesforce.
• Preparation for trade shows, forums and other events.
• Any additional marketing projects as needed.
• Job Folder data entry, processing and assembly.
• File all bid folders and completed job folders.
• Work with Human Resources in HQ office to handle employee related tasks as required.
• Work with Controller in HQ office to handle accounting related tasks as required
• Working with Operations to complete final crew plans on Fridays.
• Audit accounts payable invoices for accuracy.
• Assist with subcontractor purchase orders if needed.

Job Requirements:

• Associate’s Degree or related field from an accredited college or university with a minimum of 2-3 years of experience.
• Excellent planning and organizing skills with a high degree of interpersonal skills.
• Must have strong proficiency in Windows and Microsoft Office including but not limited to word processing, spreadsheet design and maintenance, navigating in databases, and creating presentations.
• Must have strong math, typing and computer skills.
• Ability to work with sensitive or confidential information.
• Ability to build relationships with clients and internal departments.
• Ability to prioritize work, meet deadlines and work well under pressure.
• Requires detail orientation and attention.
• Ability to work well in a team environment as well as independently.
• Must be able to work extended hours on occasion to meet deadlines.

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At Black Diamond Paving, we learned paving from the ground up - then we started a business. What we started was not simply another paving company, but a business that was run so efficiently, so passionately, that customers would come to expect more...and get it. We are a group of professionals from different backgrounds with a common goal of providing the best customer experience. 

 
If you are interested in learning more about a career with Black Diamond Paving as a Administrative Support Specialist, apply today!