SUMMARY: Under supervision, the HR Assistant performs work of moderate difficulty in human resources administration and performs related work as assigned.

 ESSENTIAL FUNCTIONS :

• Assists department in carrying out various human resource programs and procedures for all company employees.
• Able to effectively explain company personnel policies, benefits and procedures to employees and job applicants.
• Assists in administration of the background and drug screening process; helps monitor drug screen results and communicates to hiring manager.
• Conducts new-employee orientations; coordinate cohort set up and schedule employees for next cohort.
• Responsible for new hire processing, issuing of employee access codes, recording of employment changes and terminations in various human resources information systems.
• Assists with the administration of the substance abuse policy, including random drug testing coordination and compliance.
• Assists with online training administration including enrolling employees in appropriate courses and logging of all training hours in the learning management system.
• Files WC-1, WC-14, OSHA 300 log, ACA and EEO-1 reports; maintains other records, reports and logs pertaining to applicant flow procedures and workers compensation.
• Ensure all received HR documents are in compliance with federal and state laws.
• Maintains human resource information system records and compiles reports from the database as needed.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Helps maintain company organization charts and the employee directory.

• Organize and maintain employee personnel files.

• Safety and security

• Work in a safe manner to protect yourself, your co-workers and others who may be affected by your actions.
• Work together on exercising prevention methods to minimize injury or loss. Suggest solutions to mitigate hazards.
• Performs other related duties as required and assigned. 

COMPETENCIES:

• Administrative experience -creation forms, spreadsheets, 
• Customer/Client Focus
• Ethical Conduct and credibility

SUPERVISORY RESPONSIBILITY:

• This position has no direct supervisory responsibilities.

WORK ENVIRONMENT:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS:

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

SKILLS, KNOWLEDGE & ABILITIES:

• Excellent organizational skills; ability to prioritize and manage time.
• Thorough knowledge of administrative and clerical procedures and systems.
• Talking to others to convey information effectively and speaking clearly so others can understand.
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading and understanding information and ideas presented in writing.
• Communicating effectively in writing as appropriate for the needs of the audience.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Applying general rules to specific problems to produce answers that make sense.

Judgment and Decision Making:

• Evidence of the practice of a high level of confidentiality.
• Able to understand and follow instructions to complete assignments correctly and on time.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Physical Exertion:

• Visual ability, corrected to perform job functions.
• Operating automated office equipment.
• Lifting up to 30lbs with the absence of physical limitations.

Problem Identification & Solution:

• Identifying complex problems and reviewing related information to develop and evaluate options and implementation solutions in real-world settings.

Computer Skills:

• Able to effectively work with human resources information systems.
• Able to effectively use the Goggle and Office suite of products.

EXPECTED HOURS OF WORK:

• Some flexibility in hours is allowed, but the employee must be available during office hours of 8:00 a.m. to 5:00 p.m.
• Must work 40 hours each week.

TRAVEL:

• Some local, neighbor island and U.S. mainland travel to various store locations may be required.
• Less than 6 days per year. 

QUALIFICATION REQUIREMENTS:

A bachelor’s degree in human resource management, or two years administrative experience in an office setting.