Honigman is a premier business law firm based in Michigan with an international practice. Regularly honored as one of the Best and Brightest Places to Work and a Top Workplace by the Detroit Free Press, we earned this recognition by hiring the best people and providing them with a great place to work and amazing employee benefits. With more than 300 attorneys practicing in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

Under the supervision of the Central Services Coordinator, the Central Services Assistant will ensure all aspects of Detroit office operations run smoothly and efficiently. Office services responsibilities include conference room set-ups and clean up, logistical support, administrative duties, timely deliveries and other office-related assignments including but not limited to copying, scanning, stocking and reception relief.

Responsibilities:

• Performs copying/scanning tasks, including mail, binding and finishing work
• Processes all incoming/outgoing mail and packages, including interoffice and overnight courier mail
• Ensures all conference rooms, copy and coffee stations are neat, orderly and stocked
• Ensures the conference rooms are set-up correctly, with beverages, catering, and equipment, if requested
• Maintain, order and verify incoming supply orders are accurate and received
• Serves as backup receptionist, receives and screens internal/external visitors and telephone calls, notifies appropriate personnel or records messages as needed.
• Interacts with management, other departments, and varied external personnel.
• Assists in coordinating the smooth workflow and communication about carpet cleaning, exterminating, maintenance calls, HVAC calls, housekeeping calls, locksmith calls, furniture/appliance repairs, and ordering supplies among other items.
• Other responsibilities consist of assisting in the coordination of special projects, including office moves, working with new and departing personnel, corresponding with vendors, participating in regular walk-throughs with the building management, and assists department and other firm members as needed.
• Operates general office machines and equipment.
• Possesses knowledge of basic departmental functions, maintains a positive rapport with all members and visitors of the firm and observes confidentiality in all client and firm matters.

Qualifications:

• High school diploma or equivalent and at least two years of on the job experience in a customer service environment in order to gain an understanding of department procedures.
• Proficient in the utilization of Microsoft Suite of Products (Word, Excel) and the ability to quickly learn how to use other software, as needed.
• Familiarity with office equipment, including computers and photocopiers.
• Excellent customer service and interpersonal skills necessary to communicate by phone and in-person, follow instructions from a diverse group of attorneys and staff effectively, and provide information with courtesy and tact.
• Ability to organize and prioritize numerous tasks and complete them under significant time constraints.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tack, including the ability to independently initiate follow-up.
• Excellent organizational skills; detail oriented.
• Able to work with multiple deadlines while remaining focused on key objectives of the job.
• Must be team oriented.
• Regularly required to sit at a desk, work on a computer, and use a telephone for extended periods of time; as well as talk and hear.
• Occasionally required to move to/from various spaces, kneel, grasp, push, pull, bend over, reach overhead, and/or lift, carry or move items such as files and binders. Some files and/or binders may be up to 50 pounds to waist level.
• Perform essential functions under stressful situations and time constraints.

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Type: Full-time

Pay: From $36,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Family leave
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Pet insurance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Detroit, MI 48226: Relocate before starting work (Required)

Work Location: In person