Boutique, intellectual property downtown Denver law firm seeks a full-time administrative assistant to assist the Director of Administration in a variety of administrative business tasks including managing the reception desk, client intake/ process, and performing a variety of billing tasks. This is an in-office position, eligible for hybrid remote work after training.

Essential Duties & Responsibilities:

Reception: Fielding general inquiry calls in a polite and professional manner, welcoming visitors and directing them to the conference room and informing appropriate personnel, preparing the conference room for meetings, watering the office plants, maintaining the office calendar, performing mail collection and distribution, maintaining and stocking kitchen and office supplies, and supporting and maintaining firm resources.

Accounts Receivables: Entering accurate and timely data relating to expenses and invoices; assisting with account reconciliations and accounts payable/receivable and cash flow recommendations; maintaining and developing relationships with vendors and foreign associates; supporting billing process through edits and posting client invoices; assisting Director of Administration with reports to Shareholders.

Client Intake: Performing conflicts checks; preparing engagement, disengagement, and non-engagement agreements for new and transferred-in clients; providing accurate and timely information for firm meetings; and assisting in the development and implementation of best practice client intake processes and procedures.

Administrative Assistance: Providing support to the Director of Administration; including making appointments and prioritizing the most sensitive matters, drafting and editing emails, letters, reports, and presentations as needed, maintaining comprehensive and accurate records, organizing meetings including scheduling, sending reminders, and organizing catering when necessary

COMPETENCIES:

• Team Oriented / Interpersonal Skills - Ability to work and get along with co-workers, Focuses on solving conflict; Maintains confidentiality.
• Ability to work with very little supervision.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Ability to multitask.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives.
• Excellent verbal and written communication.
• Strong customer service skills; responds to internal and external clients with urgency and courtesy.
• Attention to detail – demonstrates accuracy and thoroughness;
• Applies feedback to improve performance.

Qualified candidates will possess a minimum of 1 year’s law firm office experience or experience in a similar business setting. Preferred candidates will be detail-oriented, proactive, and organized, and can work independently and with limited supervision.

The position is onsite, Mon- Fri, 40 hours per week, and benefits eligible. The pay is $40,000-$50,000 annually, commensurate with experience. Parking in the building garage is included.