Hobaica Services is looking to hire a full-time team member for our Accounts Receivable. Are you outgoing and motivated? Are you the type of person who can work independently while also multi-tasking? Are you looking for a solid, growing HVAC, Plumbing & Electrical company to build a long-term career with? Are you looking for a stable company that appreciates your hard work and offers a great pay & benefits? If so, please read on.

Our full-time Accounts Receivable team member earns a competitive base pay. They also enjoy a comprehensive benefits package including; paid medical, vacation/holiday paid days, free vacations, 401K matching, free lunches, out of uniform days, recognition, a great work environment. If this sounds like the opportunity that you’ve been looking for, apply now!

Job Function Summary:

• Reconcile Service A/R invoices
• Process all install A/R invoices.
• Process service Technician packets
• Process customer adjustments and refunds
• Input statistical information into Daily Tech Report
• Process Spiff trackers and complete commission sheets
• Process daily bank deposits
• Manage TCC plans
• Process Monthly TCC credit card payments and follow-up on all decline payments
• Process credit card payments and reconcile credit card deposits daily
• Job cost Install jobs, write up inventory entries and adjustments
• Collection
• Phones – inbound and outbound callings
• On Call dispatch

Job Duties:

Hours

• Monday thru Friday
• 8:00am to 5:00pm with 1 hour lunch
• Summer Season may require overtime
• On call duty as scheduled

Receivable Invoices Services

• Post A/R invoices in QB once reconciled
• Run all credit card payments that were not ran by technician
• Write up and run all necessary journal entries from invoice processing

Process Install invoice

• Input invoice information and post in QB
• Write up Journal Entries for Warranty Liabilities and TCC Liabilities.
• Process any Instant rebate entries and any credited service repair invoices

Process Service Technician Packet

• Forward any A/P receiving slips to Accounts Payable
• Forward any Q/C and install packets to Sales/Install Coordinator
• Forward any CMP Maintenance Check List to Service Repair Coordinator
• Forward any other documentation to the appropriate department

Collections

• Collect on invoices not paid at time of service
• If credit card on file run credit card
• Record collect all collection efforts in QB
• Notify Financial Team Manager of any potential issues with collections

Customer Adjustments

• Reverse/credit service call in QB that are to be written off
• Write up Journal entries to transfer service call expense to proper GL’s
• Refund customer by credit card or by check accordingly

Technician Statistic reporting

• Input technician invoice information on daily technician report
• Input warranty calls on warranty report

Process incoming Spiff Trackers

• Attach copy of invoice to approve spiff payment
• Record spiff on employee commissions sheet
• Forward Spiff tracker and commission sheet to payroll

Daily Bank Deposit

• Gather check and cash payments from technician packets
• Collect check or cash payments from Sales/Install coordinator
• Scan daily check deposit to the bank
• Gather cash deposit from technician packets or Sales/Install coordinator give funds to controller for a bank run
• Give daily check deposit report and checks to Accounts Payable to run in QB

TCC’s

• Sets up inspection months including reviewing prior PCP information on renewals for proper setup up of inspections on
• Create inspection call slips monthly and as requested
• Research contract and inspections information upon requests
• Create annual renewals, mail to customer and create history call slip
• Cancel contracts non-renewed and send 2^ndletter for non-renewals
• Review prior months 4L customer non-renewal for renewals. If renewed reinstate 4L warranty.

Monthly TCC Payment

• Run daily monthly TCC credit card payments
• Follow-up with all declined credit cards with customers
• Send letters to customer for expired, invalid or denied payments
• 1^st of every monthly set up invoices for Monthly TCC credit card processing
• Cancel Monthly TCC contract at end of month if no payment collected. Make sure to cancel any outstanding TCC inspections that are not fully paid
• Cancel contracts throughout the month as requested by customer and refund as requested

Credit Cards

• Run credit card payments in Intuit QB from technician, sales department and over phone.
• Matchup credit card receipts to Intuit QB report provided by Controller. Reconcile and attached receipts, give to Accounts Payable to input into QB
• Research any amounts not reconciled
• Research and respond to all charge backs from credit card companies

Job Cost Installs

• Calculate inventory material used, if not completed by Install Coordinator
• Write up and run inventory journal entries
• Record revenue and expenses on Job Cost Form
• Run any adjustments entries and adjusting journal entries
• Assist closing job packets as requested by Install Sales Coordinator

Phones

• Answer phone by 3^rd ring
• Schedule service calls, RFQ, and HPTs.
• Outbound calls for TCC inspections and Service Specials as requested

On Call Dispatch

• See On-Call Dispatch procedure and schedule.

Qualifications:

• Outside the box thinker
• 2-3 years of office experience minimum
• Must be an independent worker, and self-motivated