Primary Purpose

Process cash, accounts receivable, and accounts payable transactions on a day-to-day basis in an accurate and timely manner to support the overall operation of the company and preparation of accurate financial statements. There will be opportunities for growth outside of the day-to-day transactional processing as successful candidates master essential functions.

Essential Functions and Responsibilities

• Process inbound cash payments for the purpose of recording accurate accounting system transactions
• Maintain detailed and accurate logs of cash receipts for the purposes of reconciling related accounts including cash, accounts receivable, accounts payable, rebates payable, and others.
• Regularly be onsite to process paper check payments made to the company which will facilitate completion of the bank deposit process.
• For each business day, log in to our banking portals and download electronic payment information that will facilitate completion of the bank deposit process.
• Obtain, digitize, organize, and maintain backups for all completed deposits to ensure an auditable trail between the cash received and how transactions are coded and processed.
• Manage as part of the larger team, the shared accounts receivable mailbox for the purposes of facilitating all accounts receivable processes.
• Periodically process maintenance worksheets and other accounts receivable module processes to support the larger accounting team goals. Examples include editing how a previous deposit was coded/applied or processing accounts receivable credits so that they can be paid out through the accounts payable process.
• Process regular/weekly and periodic/off-cycle disbursement cycles so that our suppliers are paid in accordance with agreed upon terms and our customers receive agreed upon scrap recycling rebates.
• Input accounts payable vouchers/invoices and ensure each transaction is appropriately documented & approved, coded to the appropriate accounts/departments, and is set to pay in the expected manner at the appropriate date.
• Manage as a part of the larger team, the shared accounts payable mailbox for the purposes of facilitating all accounts payable processes.
• Support the other team members (accounting & otherwise) as needed with examples being providing backup to support audit/compliance requests, researching, and providing backup for posted transactions, assisting with communications to support the calculation of the reserve for bad debts, and communicating with suppliers regarding past due bills.
• Maintaining any other accurate logs and records that are required for our other accounting team members to accurately reconcile all cash, accounts receivable, accounts payable, and rebates payable accounts.
• Always operate with the utmost integrity, transparency, and due care over our financial accounts.
• Continuously challenge yourself to improve professionally and to develop the skills necessary to perform your role on the team. This could include pursuing a more advanced degree, taking continuing professional education courses, or other similar items.
• Be a good teammate and help the team with solving day-to-day questions and problems as they arise, where those problems intersect with your essential job duties and functions.
• Reports to the director of accounting.

Heritage believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: Associates degree or higher in accounting or business administration preferred, high school diploma or GED equivalent required.

Experience: 0-5 years' experience preferred. Previous accounting and office administration experience preferred in lieu of degree.

Knowledge and Abilities: Must display strong desire to learn about our accounting processes and systems, display strong problem-solving skills, and possess excellent communication skills. Must be able to achieve results while managing multiple priorities and deadlines. Regular and predictable on-site attendance is an essential function of this job due to the need to collect mailed checks and ensure they are timely deposited to our bank accounts.

A post offer drug screen will be required.

EEO including disability/veteran