Part-time 20 hours per week

Salary:$19.20 per hour

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date, or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodation)

Heluna Health invites applicants to apply for the position of Administrative Assistant. The Administrative Assistant(s) will support a variety of population health programs and Heluna Health headquarters operations.

Under the direction of the Lead Case Manager, this position will provide administrative support by handling a wide range of administrative and executive support-related tasks. Additional Administrative functions include but not limited to drafting correspondence, data entry and reporting, quality assurance, coordinating with both internal and external customers, scheduling appointments, organizing and maintaining paper and electronic files. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient and be able to provide excellent internal and external customer service.

This position will work in population health related programs as appropriate and Heluna Health HQ Departments (i.e. Contract and Grant Management, Project Management, Accounting Services, HR, and Administrative Support). The Administrative Assistant will support local population health programs, organizations, and businesses. In addition, field trips to trade schools, universities, community colleges, community events and other professional settings will be part of the workforce program.

ESSENTIAL FUNCTIONS

• Open, sort, and distribute incoming correspondence, including faxes and email.
• File, Scan, and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Be responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings.
• Perform general office duties such as ordering supplies, maintaining records management systems, and ensuring all office supplies are replenished and maintained
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Prepares reports by collecting and analyzing information.
• Drafts letters and documents, routes correspondence, develop and utilize filing and retrieval systems.
• Support onsite project support as required.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Assist with other projects when needed.

JOB QUALIFICATIONS Competency

Education/Experience

• High School Graduate or General Education Degree (GED): Required