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Conference Services Manager
$111k-142k (estimate)
Full Time | Accommodations 2 Months Ago
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HEI Hotels & Resorts is Hiring a Conference Services Manager Near Pasadena, CA

Conference Services Manager
Job LocationsUS-CA-Pasadena
Requisition ID2024-46066CategoryCateringPosition TypeRegular Full-TimeFLSA StatusExemptLocation NameThe Westin PasadenaMinUSD $66,560.00/Yr.
About Us
Find us in the heart of one of California's most exciting cities, with easy access to cultural sites such as the Historic Old Town Pasadena, museums, restaurants, and the Rose Bowl Stadium. We're also only a short distance from the Pasadena Convention Center. We offer 350 newly renovated guest rooms and 18 unique suites, all boasting our signature white Heavenly Bed with a pillow-top mattress. Many rooms offer great courtyard or mountain views, and all are furnished with the uplifting Heavenly Bath.
Our hotel offers Associates with many unique benefits such as discounted garage parking, discounted dry cleaning & laundry services and a free meal during each shift. We take pride in our community by volunteering as a group for Walks, Children's Events as well as supporting our furry friends in the local pet rescues. Our CARE committee supports the Community, Associates and the Environment through active volunteering, holding creative & fun events and collecting donations. As a Hotel, we know that Everything Communicates, so taking care of our Associates is extremely important to us. Happy Associates make happy Guests - and that is what it is all about! We look forward to you joining our fast pace, driven, big-little work family. Westin Pasadena - One Team, One Goal!
Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!
We value U.S. military experience and invite all qualified military candidates to apply.
Overview

Create the desired conference and meet clients' needs through active communication, planning, and team leadership.

Responsibilities
    An understanding of both monthly forecasting and the annual budget process.
  • Understand the importance of raising the meeting planner evaluation scores and implement effective methods to ensure exceeding meeting planner satisfaction.
  • Optimize room rental charges.
  • Consistently participate in the re-booking of repeat business by having a track record of long term client relationships.
  • Actively participate in industry related organizations (NACE, MPI).
  • Thorough knowledge of sales techniques including strong closing skills as well as negotiating skills.
  • Comfortable with hotel site inspections and client presentations.
  • Excellent creative skills to provide innovative set-ups, menus, and functions for groups. Ability to generate creative and innovative menus while working closely with Chef on pricing specialty menus.
  • Work closely with banquet department on operations and event execution, ability to quickly evaluate alternatives and decide on a plan of action.
  • Provide overall direction, coordination, and ongoing evaluation of operations. Detailed execution of all banquet event orders generated by the Convention Services Department.
  • Experience providing Audio/Visual equipment and operating Audio/Visual as a profit center.
  • Excellent knowledge of computers, specifically Delphi, Word and Excel.
  • Monitor group room blocks and pick up, generate detailed resumes for the operating departments.
  • Ability to work with outside vendors to ensure client satisfaction for all events/groups.
  • Comply with attendance rules and be available to work on a regular basis.
  • Perform any other job related duties as assigned.
Qualifications
  • Prior experience in the field of hospitality with specific experience in catering sales is essential.
  • Minimum of 1year within the Hospitality Industry required.
  • Must have experience at a similar size and quality hotel.
  • High School Diploma required; Bachelor's Degree preferred.
  • Must possess computer skills, including, but not limited to, use of Microsoft Word, Excel, and Delphi.
  • Knowledge of sales skills, revenue management, training, and motivation of peers.
  • Knowledge of hotel features, benefits, and competing hotels within the market.
  • Ability to execute appropriate action plans.
  • Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
  • Ability to work effectively under time constraints and deadlines.
  • Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.
Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental
programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed.Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Job Summary

JOB TYPE

Full Time

INDUSTRY

Accommodations

SALARY

$111k-142k (estimate)

POST DATE

03/27/2023

EXPIRATION DATE

05/02/2024

WEBSITE

heihotels.com

HEADQUARTERS

NORWALK, CT

SIZE

3,000 - 7,500

FOUNDED

2002

CEO

ANTHONY RUTLEDGE

REVENUE

$200M - $500M

INDUSTRY

Accommodations

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The following is the career advancement route for Conference Services Manager positions, which can be used as a reference in future career path planning. As a Conference Services Manager, it can be promoted into senior positions as a Meeting/Event Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Conference Services Manager. You can explore the career advancement for a Conference Services Manager below and select your interested title to get hiring information.

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If you are interested in becoming a Conference Services Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Conference Services Manager for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Conference Services Manager job description and responsibilities

Conference Services Managers organize and coordinate various types of meeting.

02/01/2022: Dallas, TX

Responsible for planning, preparation, and execution of conferences and events.

03/06/2022: Chicago, IL

Ensure Catering and Conference services are per standards and be available to be present at various events.

04/06/2022: Cedar Rapids, IA

Providing timely responses to acknowledge requests; confirm reservations; and outline services within the time line parameters established for the client.

01/25/2022: Gary, IN

Work closely with the client and key hotel departments throughout the duration of their conference, being available to assist them at the appropriate times.

01/24/2022: Wilmington, DE

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Conference Services Manager jobs

Set Out Clear Call Etiquette Guidelines Ahead of Time.

03/21/2022: Fort Smith, AR

Start on Time and Set Expectations.

02/06/2022: Carson City, NV

Have a clear escalation pathway.

01/24/2022: Norwich, CT

Use tools that boost speed and efficiency.

02/01/2022: Mobile, AL

Measure and analyse customer feedback.

04/10/2022: Fort Collins, CO

Step 3: View the best colleges and universities for Conference Services Manager.

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