The Human Resources Assistant will provide administrative assistance to the HR Department at the direction of the Firm’s Human Resources Manager. This is a full-time, firmwide, non-exempt position resident in our Houston or Washington, D.C. office with excellent benefits.
Essential Duties and Responsibilities
HR Administrative Processes

• Process hires, terminations and data changes for employees in Firm’s HRIS.
• Assist with the onboarding of new hires. Enter personal information, emergency contact information, and citizenship information into the Firm’s HRIS for all new hires and verify that all necessary new hire paperwork has been received.
• Audit HR data and documentation entered into the HRIS.
• Monitor and respond to inquiries received via the HR inbox. Escalate issues as needed.
• Coordinate onboarding of associates on a bi-annual basis.
• Prepare and coordinate the distribution of monthly headcount reports for internal stakeholders.
• Assist supervisors and managers in administering Firm policies; proactively research answers where necessary.
• Serve as the back-up for time and attendance system administration.
• Maintain strict confidentiality of all employee records and information.
• Track Firmwide anniversaries, create and send necessary e-mails, order and deliver gifts as required.
• Assist with HR document preparation and preservation.
• Track hire and termination processes for incoming and outgoing staff and lawyers.
• Assist with year-end processes.
• Cross train on all administrative HR functions.
• Assist with the filing workers compensation claims for all U.S. offices.
• Complete yearly OSHA reports as required.
• Other projects and duties as assigned.

Recruiting

• Post open staff positions on Firm website and other websites.
• Process invoices related to staff recruiting.
• Screen and sort incoming resumes and applications; maintain applicant files.
• Assist with scheduling of phone and in-office interviews, communicating with candidates via e-mail and phone.
• Submit background checks on prospective employees.
• Assist Firmwide departments in securing temporary employees; add temporary employees into the Firm’s HRIS.

Core Competencies

• Intellectual curiosity and a desire to understand how tasks fit into the “big picture.”
• Self-starter.
• Strong communication skills, both oral and written.
• Strong work ethic and ability to maintain strict confidentiality.
• Strong organizational skills, problem solving skills and attention to detail.
• Ability to work well with internal and external clients.
• Ability to work independently and as a team.
• Customer service focused.

Knowledge and Skills

• College degree required.
• Minimum of two years in an administrative position in a similar professional environment; HR experience preferred.
• Strong knowledge of MS Office functions, particularly Excel and Word.
• Knowledge and experience with UKG preferred.
• Strong organizational skills.
• Strong attention to detail.
• Strong verbal and written communication skills; ability to compose grammatically correct correspondence and emails.
• Must be able to multi-task efficiently to manage workload in a fast-paced environment.
• Ability to gather data, compile information, and prepare reports.
• Ability to use independent judgment.
• Ability to maintain confidentiality.
• Ability to analyze data.
• Must be able to work independently with little supervision.
• Must exhibit strong interpersonal skills and patience to maintain effective relationships with co-workers and employees.
• Must be a successful team player.
• Ability to work overtime on weekends and for several weeks at a time during seasonal hiring periods, i.e., Summer Associates (March through May), Fall Associates (September through November) and other times as required.

Extent of Contact (within and outside the Firm)

• Daily interaction within the Firm via phone and email

Physical Demands

• Position requires light to moderate physical activity including handling of average-weight objects up to 10 pounds and may require the handling of average weight objects up to 20 pounds.
• Position requires standing and walking.
• Position requires extensive use of a computer with prolonged periods of sitting.
• Position requires one-on-one telephone contact with both internal and external callers.

Working Condition and Environment

• Work is normally performed in a typical office environment.
• Job tasks may require more than the standard hours per week, including flexible work hours and availability on weekends.
• This is a full-time hybrid position that will require three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely, subject to change based on business needs.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.