The Club at Del Webb Naples is excited to announce an exceptional career opportunity for an Administrative Assistant.

The Club at Del Webb Naples is a magnificent active adult community in the lively town of Ave Maria, Florida. The 5.000-acre Ave Maria master-planned community is centered around an intimate town square and Ave Maria University. Del Webb Naples offers 18 holes of championship golf, outdoor sports courts, resort-style and lap pools, spa, two grand clubhouses and a state of the art fitness center.

Pay: $20 - $25 an hour based on experience

This position is full time with benefits package including medical, vision, dental, 401k with company match, and paid time off.

Our Culture and Values provides Team Members with a rewarding lifestyle and work/life balance.

Job purpose

The purpose of this position is to support and supplement the senior staff manager(s) and/or directors in the successful completion of their duties and responsibilities. This position will be expected to multi-task across three specific areas that are present within the Home Owner’s Association staff: Administration, Lifestyle, and Facility.

Duties and responsibilities

• Acts as a first point of contact and responds or directs people accordingly to the appropriate Staff member.
• Responds to resident billing and other inquiries.
• Assists in coordinating and the running of New Resident Orientation by presenting and ensuring adequate promotion, room set-up, amenities and community participation is met.
• Collects and audits vendor invoices, post all payables and process invoices for final payment in an appropriate and timely manner.
• Maintains membership programs, forms, guest passes, register guests for events, classes, collect payments.
• Purchases and maintains office supplies within budget as approved.
• Assists with processing of estoppels letters, certificates of approval and architectural review applications.
• Upon receipt of closing documents, establishes and maintains files for each resident.
• Provides clerical assistance to include preparing meeting minutes.
• Enforces Board approved rules for use of Clubhouse and other amenities;
• Assists with accounting practices to include preparing and making deposits, and assists with payroll biweekly.
• Gathers a working knowledge of the Community Doc’s and Rule’s & Regulations..
• Follows up with Management to ensure resident concerns were addressed.
• Assists with Lifestyles and Events as needed.
• Assists with Facility Management as needed.
• Assists with other duties as assigned

Qualifications

Three or more years of Administrative support and/or office experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Two or more years of Lifestyle or Activities Experience, marketing and sales, computer operations or program development, Office or similar software, graphics and event flyer development preferred.

An associates or higher degree in either administration management, recreation management or facility management is preferred. An equivalent and documentable combination of experience and/or education from which comparable knowledge, skills and abilities were obtained may substitute for a preferred degree.

Notary Certification is helpful.