Job Summary

Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office/store needs and managing our company's general administrative activities.

Responsibilities

·Accountable for balancing cashier’s drawer against balancing the operator balance sheet

·Responsible for counting under a camera’s assessment to avoid discourage collusion among employees and loss prevention

·Liable for reporting any store overages and shortages

·In charge of preparing accountability report (Daily Report), reconciling receipts, reporting store sales, preparing and reporting cash deposits and balancing cash drawer, creating accountability of the day's transactions.

·Must maintain electronic and hard copy filing system

·Perform data entry and scan documents

·Distribute to corporate office (Ivon Ruiz) incoming correspondence

·Manage calendar for store manager (Abril Alabaddi)

·Assist in resolving any administrative and store problems

·Required to run Company errands

·Answer calls from customers regarding their inquiries

·Maintain office supply for departments

·Required to maintain an inventory for office supplies

·Responsible for receiving vendor orders, collecting order forms from departments and entering purchase orders

·Accountable for maintaining store employee profile files

·Accountable for entering and submitting departments schedules

·Provide general administrative and clerical support

Requirements Qualifications

·Proven experience as an administrative assistant or office admin assistant

·Knowledge of office management systems and procedures

·Working knowledge of office equipment, like printers and fax machines

·Proficiency in MS Office Suite, including MS EXCEL and WORD

·Excellent time management skills and the ability to prioritize work

·Attention to detail and problem-solving skills

·Excellent written and verbal communication skills

·Strong organizational skills with the ability to multi-task

·Ability and agility to succeed in a fast-paced environment

·Hands-on, team-oriented work ethic

·Must be dependable, able to follow instructions

Preferred Qualifications

·Bilingual Spanish/English

·High School degree; additional qualification as an Administrative assistant or Secretary will be a plus