Date Posted: 04/09/2024

Hiring Organization: Rose International

Position Number: 461958

Job Title: Senior Legal Receptionist

Job Location: Boise, ID, USA, 83702

Work Model: Onsite

Shift: 8:00 AM - 5 PM (Mon- Fri)

Employment Type: Temp to Hire

Estimated Duration (In months): 3

Min Hourly Rate ($): 22.00

Max Hourly Rate ($): 24.00

Must Have Skills/Attributes: Customer Service, Legal Documentation, Mail, Multitask, Printers, Receptionist, Scanning

Job Description

**Only those lawfully authorized to work in the designated country associated with the position will be considered. **

**Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. **

Qualifications:

• Looking for someone with Reception, hospitality, with a good technical ability.

• Worker will Greet guests, answer phones and emails, triage our job ticketing tool, help with copy, mail, supply, and hospitality requests.

• There is some extensive lifting standing and walking involved.

Required:

• High school diploma required.

• Three (3) years of related business experience preferred strong preference for Admin and switchboard experience particularly in a law firm/legal environment.

• Associate degree or bachelor’s degree preferred.

• MS Office Suite experience, specifically Word and Excel.

• Excellent customer service skills and detail oriented.

• Ability to handle multiple tasks simultaneously.

• Demonstrated organizational and communications skills.

• Professional competency.

• Ability to work with technical equipment.

Responsibilities:

• Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business.

• Also performs administrative duties as necessary.

• Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.

• Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.

• Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients’ meeting times.

• Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level.

• Engages in company and community service events or firm initiatives, philanthropies.

• Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.

• Prepares documents, maintains files and calendars, schedules appointments and meetings as required.

• Prepares legal documents and correspondence from draft or dictated text as required.

• Manages calendars and assists in meeting deadlines as required.

• Provides light housekeeping duties, maintaining an organized workspace.

• Provides “value added” services as approved by Site Manager/Supervisor.

• Builds professional relationships with clients as well as employees within the firm.

• Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.

• Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.

• Maintain proper visitor and guest security procedures as laid out by Client and the firm.

• Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and/or questions.

• Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.

• Maintain professional appearance and cleanliness of firm lobby.

• Orders supplies, when necessary, organize supply room, supply closets etc.

• Performs light hospitality, when necessary, coffee, water, order food, drinks.

• May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc.).

• Performs other duties as assigned.

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.