Business Office Specialist page is loaded Business Office Specialist Apply locations Guardian Pharmacy of Southeast Florida, LLC time type Full time posted on Posted Yesterday job requisition id R10480 Boca Raton, Florida, United States of America Guardian Pharmacy of Southeast Florida is part of the Guardian Pharmacy Services network and prides itself on its customer service.

Each team member plays an integral part in the success of the pharmacy.Schedule : M-F 9am-5 : 30pm This role will be performed onsite at a closed-door pharmacy in Boca Raton, FL.

All patient interactions will be over the phone.Comprehensive training provided side by side with training team.Must be comfortable working in a high-volume environment.

We offer full time benefits including health, vision, dental and matching 401k options.As a supporting member to the local management team, assists in day-to-day financial support and operations of the pharmacy by providing assistance in monitoring of financial management, human resources and general administrative support as well as performing data and research assistance.

ATTRIBUTES REQUIRED : Work Ethic / Integrity must possess intrinsic drive to excel coupled with values in line with company philosophy.

Leadership ability to lead project teams to deadlines, while maintaining strong team orientationRelational ability to build relationships with business unit management and become trusted advisor.

Strategy and Planning ability to think ahead, plan and manage time efficiently.Problem Solving ability to analyze causes and solve problems at both a strategic and functional level.

Prepare ad-hoc system & AR reporting and research as requested by management team and support.Assist in collecting and managing reports related to credit card and private pay customers, ensuring process is efficient and accurate.

Manage deposits, credit cards, and all cash related activities through Regions, Etactics, and BillerXchangeAs needed Assist with billing and collections function to ensure a high level of customer service is maintained and collection targets achieved by reviewing accounts and taking proactive approach to minimize AR risk.

Manage and review the approval process for all expenses and invoices; ensure bills are being correctly submitted to Workday coded accurately prior to submission for DFA approval.

Maintain the AP log and assist in accrual information for month end reporting.Other essential functions and duties may be assigned as needed.

Administrative (applicable as needed by location) : Prepare for, greet, and direct visitors to the pharmacy.Maintain calendars for all key dates and deadlines related to pharmacy events and the financial management of business.

Help with preparations for, and assist with, Family Night for new facilities.Assist management with building and maintenance issues.

Manage the ordering of office supplies and monitor expenses within budget.Provide administrative support to senior leadership as needed.

Other functions and duties may be assigned as needed.Human Capital (in the absence of onsite HR support) : Manage the candidate flow in the applicant tracking system, completing phone screens with candidates, and scheduling interviews for the candidate and hiring supervisor.

Initiate steps in applicant tracking system to move candidate through background and hire once a hiring decision has been made by the hiring supervisor.

Oversee and manage local on-boarding of new employees including all steps to complete the HRIS transmission as required by Atlanta support staff.

Ensuring all relevant benefits are communicated effectively and timely to employees including open enrollment deadlines.Train new employees on pharmacy policies, procedures, and processesOther functions and duties may be assigned as needed.

• EDUCATION AND / OR CERTIFICATIONSHigh School Diploma or GED required; Bachelor's Degree (Math, English, Economics, Business, Computer Science, or similar) preferredPharmacy Technician certification or ability to obtain Trainee’s license (per state requirements) preferredSKILLS AND QUALIFICATIONS : 3 years’ experience in a bookkeeping / analytical positionExcellent MS Office skills;
• emphasis on Excel expertise; working knowledge of pharmacy billing / operating systemWorking knowledge of accounting principles required with strong analytical skillsConfidentiality : ability to use exercise good judgment and maintain confidential informationExcellent organizational and time management skillsAbility to work in a demanding fast paced environmentAbility to work independently and deliver to deadlinesAbility to solve problems with minimal directionGreat attention to detail and accuracyQuality minded;

motivated to seek out errors and inquire when something appears inaccurate.WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the job.

The noise level in the work environment is usually low to moderate.Due to the collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines.

Requires desk work in office environment.Requires up to 0-20% travel, by air and groundAbility to work flexible hoursFull-Time employees working 30 hours per week are eligible to enroll in our comprehensive benefits package, which includes medical, dental, vision, short and long-term disability, life and supplemental life insurance, and PTO.

All employees are eligible to enroll in our company matched 401(k) plan.About Us Guardian Pharmacy Services is one of the largest and most innovative long-term care pharmacy companies in the U.

S. Operating across 43 locations serving 33 states, we are proud to be recognized as one of Georgia’s Fastest Growing Privately Held Companies.

Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs.

With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, Guardian is redefining how pharmacy care is delivered.

Guardian Pharmacy Services is an equal opportunity employer and provides equal opportunity in employment for all qualified persons, without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.#J-18808-Ljbffr

Last updated : 2024-03-07