Summary

The Office Services Specialist primarily assists the Office Services Supervisor and Assistant Supervisor and serves as the first point of contact for Office Services.

Primary responsibilities include answering telephones and providing relevant information upon request, ordering and stocking all office supplies including special orders, maintaining all office copiers, and assist with pick-up and delivery of mail and packages.

Primary Duties and Responsibilities

• The Office Services Specialist answers phones, takes messages, reads, and responds to emails for Office Services.
• The Office Services Specialist assists with the ordering of any special-order items needed by employees.
• Maintains all Konica copiers in the building which includes but not limited to, placing toner orders through email, changing toner cartridges, changing waste boxes, keeping the copiers filled with an ample amount of paper, and keeping the area clean and organized.
• The Office Services Specialist assists with the delivery of packages and mail throughout the building.
• Assists with mass mailings as needed and may be asked to go to the Post Office as needed.
• The Office Services Specialist assists with maintaining vehicle maintenance reports and making sure all vehicles are up to date with service requirements.
• Assists CEO office with any needs they may have.
• The Office Services Specialist keeps an inventory of all the locations that require the restocking of bottled water.
• Maintains mail room cleanliness including filing the necessary paperwork, keeping track of beverages and snacks, and keeping a clean safe work area.
• The Office Services Specialist creates all new hire packets for new corporate employees, which includes printing all documents needed for the new hire binders and ordering supplies when needed.
• Performs basic computer tasks. (Create forms, name plates, and any other tasks asked to complete) Accompanies vendors in the Corporate building as needed.
• Performs other duties as assigned.

Qualifications

Minimum Requirements

• High school diploma or equivalent.
• Good organization, communication and interpersonal skills.
• Working knowledge of Microsoft Word and Outlook.
• Must have a valid FL driver’s license with a clean driving record.

The GEO Group, Inc.

Last updated : 2024-04-23