Job Title: Continuous Improvement Administrative Assistant – Industrial, Manufacturing

Job Summary:

We are seeking a meticulous and proactive Continuous Improvement Administrative Assistant to support our Industrial and Manufacturing operations. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. As the Continuous Improvement Administrative Assistant, you will play a crucial role in optimizing processes, managing data, and ensuring the smooth operation of various administrative tasks within the manufacturing setting.

Responsibilities:

Data Entry: Accurately input and maintain data related to manufacturing processes, quality control, inventory, and other relevant areas.

Updating Spreadsheets: Manage and update spreadsheets to track key performance indicators, project progress, and other pertinent data.

Creating SOP’s (Standard Operating Procedures): Collaborate with teams to develop and document Standard Operating Procedures to enhance efficiency, consistency, and safety in manufacturing operations.

Filing: Organize and maintain physical and digital filing systems to ensure easy access to important documents and records.

Vendor Management: Assist in managing relationships with vendors, including communicating requirements, obtaining quotes, and tracking deliveries.

Help Resolve Invoice Disputes: Work with vendors and internal stakeholders to resolve any discrepancies or disputes related to invoices or billing.

Help Source New Vendors: Research and identify potential vendors, gather information, and assist in the selection process based on quality, pricing, and reliability.

Schedule Meetings: Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing necessary materials.

Assist the Continuous Operations Team with Project Follow-ups: Support the Continuous Operations Team by following up on action items, deadlines, and project milestones to ensure timely completion.

Requirements:

Proven experience as an administrative assistant, preferably in an industrial or manufacturing environment.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software.

Strong organizational skills with the ability to multitask and prioritize tasks effectively.

Excellent communication and interpersonal abilities.

Attention to detail and accuracy in data entry and documentation.

Ability to work collaboratively within a team and independently when necessary.

Knowledge of continuous improvement methodologies (e.g., Lean, Six Sigma) is a plus.

High school diploma or equivalent qualification; additional certification in administration or relevant field is advantageous.

Note: This job description outlines the primary duties and qualifications for the Continuous Improvement Administrative Assistant role. However, additional responsibilities may be assigned as needed to support the goals and objectives of the manufacturing operations.