General Statement of Responsibilities:

The Administrative Assistant is responsible for responding to the incoming telephone calls and greeting visitors in a manner, which conveys a friendly, caring, interested, helpful, and home-like atmosphere. Will also assist with administrative clerical support tasks.

Major Job Duties:

1. Answer the telephone, transfer calls, take and deliver messages.

2. Greet visitors and guest and provide direction and/or connection to the right person.

3. Enter daily census into computer system, prepare reports, and submit end of month summary to Administrator.

4. Ensure there is an amply supply of forms used and make copies as needed. Maintain business office supplies, and order supplies as necessary, keeping within budget.

5. Provide clerical support to include: typing, filing, copying, data entry, and record keeping to the Administrator and other Directors, and Nursing Staff.

6. Receive and distribute mail and insure outgoing mail is mailed daily.

10. Develop system of organization of records and file maintenance; and ensure organized maintenance of system.

12. Attend in-service trainings, applicable staff development events, and staff meetings.

13. Perform other duties as assigned by the Administrator.

Qualifications:

1. Must be at least 18 years of age.

2. Must possess a High Diploma.

3. Ability to follow oral and written instructions.

Knowledge, Skills, & Abilities In: Best practice in business office and record management; effective supervision & training techniques; maintenance of employee records; third party reimbursement practices & procedures, computer operations; data entry; report writing; ability to produce accurate and timely work; effective written, oral, and interpersonal skills; ability to maintain confidentiality; effective problem solving skills; organized skill; ability to prioritize.

Physical Requirements: Must be able to see and read; must be able to move about nursing home facility; must be able to operate a computer and sit for long periods of time working on a computer or performing other clerical tasks.

Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Work Location: In person