Help us take Green Drop Garage to the next level!

Green Drop Garage is actively seeking an experienced and dynamic Office Manager to provide senior level administrative support to the corporate office. The Office Manager plays a crucial role within our organization, serving as a key member of the corporate team alongside the Owner, Directors, Accountant, and Shop Managers. This position is instrumental in upholding policies, procedures, and ethical standards, guiding Green Drop Garage toward profitable operations, standardized processes, and business expansion.

As the Office Manager, you will be responsible for overseeing the daily operations of our office, ensuring efficiency and productivity. This encompasses upkeeping the corporate office, assisting with accounting and HR tasks, and serving as a central point of contact for internal and external inquiries. Additionally, the Office Manager will collaborate closely with the Director of Operations, assisting with both professional and occasional personal tasks. The ideal candidate is highly organized, resourceful, numbers-oriented, and creative in project work, capable of working independently and adapting to various challenges.

Our office is located in the Central Eastside of Portland and hours are generally 8am-5pm Monday Through Friday, though this role offers some flexibility.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Administrative activities & Office Management (30%)

• Greet visitors and ensure that the highest level of hospitality is provided to everyone both in person or on the telephone, and direct inquiries appropriately
• Perform administrative work such as typing, filing, data entry, scanning etc
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Order and maintain kitchen & office supplies, furniture, equipment etc. for the company
• General facilities: cleanliness, maintenance and security of the office space. Responsible for communications and oversight of outside contractors or building maintenance.
• Coordinate and order food and beverages (including setup and clean up) for various meetings
• Coordinate and manage calendars, scheduling, appointments, and travel arrangements.
• Help develop office policies and procedures, and ensure they are implemented appropriately
• Maintain and update compliance files as needed: permits, insurance, licenses etc
• Provide IT support and organization: Passwords, WIFI , Phones
• Maintain online subscriptions such as MailChimp, SignUp Genius, Office, etc.
• Collaborate on a wide range of company projects and events

Accounting (30%)

• Work closely with the accountant to ensure financial data is accurate and timely.
• Provide support with expense reports and general cash reconciling
• Assist with A/R process as needed- including prompt invoice processing & recording payments
• Assist with A/P as needed - review and invoices, submit timely payments, etc
• Prepare aging reports and follow-up with delinquent accounts

Human Resources (30%)

• Coordinate with HR on matters for all employees within the shops and provide necessary information to support and resolve issues.
• Assist HR with posting job openings, coordinating interviews, background and reference checks
• Assist with the onboarding and orientation process, including new hire paperwork and enrollments, etc
• Assist with employee benefit administration including communication to employees of plan details and eligibility requirements, ensuring timely enrollments and terminations from the plans
• Help resolve any legal issues including but not limited to subpoenas, unemployment, labor and disability claims
• Collaboratively support HR documents, databases, tracking tools and more
• Support and provides back up on payroll functions

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Associates degree or equivalent experience in Business Administration; Bachelors preferred

• Previous experience as an office manager with supervisory experience preferred

• Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint), G Workspace, and Apple productivity suite of products required

• Experience with payroll software

• Experience with accounting software

• Familiarity with administration of 401k plans, medical/ dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus

• Must have excellent interpersonal and communication skills with a talent for customer service

• Must be efficient with strong attention to detail

• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving

• Proven ability to manage projects

• Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information

• Proven ability to work in a collaborative team setting with strong personal accountability

• Experience in a high-growth or start-up environment preferred

• Excellent at coordinating, implementing, and following through on plans

Our Company

We fix cars. But how we do it makes all the difference - car repair can and should be different. Our environmental slant is just the start. We invest back into our staff with full benefits, continuing education and promotion from within.

Our community also shares in our success. We help where we can - whether it be free repair services for nonprofits, teaching classes, support of local farmers, or fundraisers for causes we believe in.

Green Drop Garage is a certified B Corporation and Eco Biz. Other awards including Oregon's Fastest Growing Company 2016, 2017; Oregon Ethics in Business Finalist 2016; Willamette Week Best of Portland 2016, 2017.

Core Values

At Green Drop Garage, we are committed to our core values and we strive to live them every day.

• DO THE RIGHT THING
• SOLVE PROBLEMS
• GET IT DONE

Our values manifest themselves as a group of dynamic learners and do-ers who are passionate about improving every day, producing inspired and effective work, and who understand that life is too short to not enjoy yourself along the way.

For the “A player” (someone in the top 10% of talent for any position) looking for something special, this position is the opportunity for you.

• Do you have a passion for serving others?
• Do you have a high level of attention to detail?
• Are you looking for a place to learn and challenge yourself every day?
• Do you focus on priorities to achieve set goals?
• Do you value the people you work with as much as the work itself?
• Do you look at work as a career rather than just a job?
• Are you inspired by the opportunity to address and solve interesting problems?

If you answered "yes" to these questions, we want to meet you!

Benefits
Green Drop Garage is committed to maintaining a motivated, positive work environment full of great people who share, demonstrate, and live our core values. We take pride in working for a company that lives its core values, vision, and mission/purpose and continually provides tangible value and benefit to its employees and clients. Our benefits include:

• Company provided health insurance & dental plan
• 401(k) retirement plan with 4% annual match
• Company paid ongoing training and personal development
• Vacation, sick/personal time off, and company paid holidays
• A day off for your Birthday
• Maternity / Paternity Paid leave
• Outstanding working environment
• Family friendly atmosphere and culture
• Working with other “A players” driven to create great client results

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• QuickBooks: 1 year (Preferred)
• Office: 5 years (Required)

Ability to Commute:

• Portland, OR 97214 (Required)

Ability to Relocate:

• Portland, OR 97214: Relocate before starting work (Required)

Work Location: In person