Green and Spiegel is one of the world’s oldest immigration law practices with over 50 years of experience assisting a diverse global clientele. We are headquartered in Toronto, Canada with U.S. offices in Philadelphia, PA, Providence, RI, Vail, CO, Orlando, FL, and Cleveland, OH. Green and Spiegel US offers a full range of United States immigration services for employers, temporary workers, individuals, and their families. Whether you are migrating to work, to join your family, as an investor/entrepreneur, or seeking new opportunities, Green and Spiegel can help. If you are an employer who needs an expert to manage your global mobility needs, Green and Spiegel has the depth and breadth of expertise to provide your business with immigration support to ensure global mobility program that operates smoothly and efficiently.

KEY OBJECTIVE

The Billing Coordinator will be responsible for compiling and processing client billings and performing other accounting and bookkeeping duties.

MAJOR DUTIES & RESPONSIBILITIES

• Compiles and executes billings in accordance with established Firm policies and procedures.

• Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.

• Selects, prints, and distributes pre-bills in accordance with the monthly schedule.

• Finalizes and distributes final invoices in accordance with Firm and Client guidelines.

• Reviews and verifies accuracy of billing and supporting documentation, as required.

• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.

• Maintains client rates, addresses, invoices templates, and e-billing information.

• Prepares weekly bank deposits and reconciles payments in accounting software.

• Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise.

• Provides client accruals, status updates and budget.

• Creates and distributes monthly reports.

• Follows up on outstanding invoices.

• Collect payments for all in-house consultations.

• Process credit card payments.

• Assists with special projects as needed and provide support to Financial Manager.

MINIMUM REQUIREMENTS

• Bachelor's degree in accounting or college level accounting classes preferred. Will consider applicants with Associate level degree with experience.

• Experience with billing in a law firm environment preferred.

• Demonstrated proficiency in MS Office, Adobe, and billing/accounting software. Experience with QuickBooks Online preferred.

• Exceptional attention to detail.

• Ability to work in a fast-based work environment.

• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).

• Ability to handle a high volume of bills per month.

• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.