Full Time Business Office Manager

Job Objective(s):

The Business Office Manager is responsible for assisting the community with business administration and human resources including:

• Payroll & Human Resources Administration
• Accounts Payable
• Accounts Receivable/Collections
• Monthly Billing

Qualifications

• College degree preferred or a minimum of two (2) years of experience in related field
• Supervisory and management experience preferred
• Demonstrates good judgment, problem solving and decision-making skills
• Demonstration of excellence in computer skills, Microsoft Office (Windows, Outlook, Excel), with the ability to learn new applications

Job Responsibilities and Duties:

Essential Duties: Payroll & Human Resources

• Creates and maintains employee personnel information in appropriate systems in accordance with federal, state regulations, and company requirements.
• Ensures employees follow Federal, State, Local and Great Lakes Management timekeeping policies in recording/punching hours worked
• Processes payroll and follows established business processes
• Processes terminations, employee changes, workers compensation, performance evaluations, training records, and new hire paperwork
• New employee onboarding and orientation

Essential Duties: Accounting

• Review and process invoices
• Process new resident move in information, room changes, resident move outs and leave of absences into Eldermark system to be processed for billing.

• Collection of resident A/R balances.

• Prepare bank deposits and process the deposit through the remote bank system.
• Prepare and transmit ACH batch for residents who enroll in ACH payment program.
• Follows monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met
• Be aware of employee staffing and scheduling according to operational and budgetary guidelines
• Be aware of employee staffing and scheduling according to operational and budgetary guidelines

Physical Requirements (based on essential responsibilities)

Must be able to frequently perform tasks such as, but not limited to, those listed:

In an 8-hour workday, employee may stand / walk: Employee will lift/carry

Hours at one time: 0- 2 (Max. lbs.):

Total hours / day: 2 – 4 Frequently: 40 lbs.

Occasionally: 70 lbs. Height of lift: 3 - 4 feet

In an 8-hour workday, employee may sit: Distance of carry: 30 yards

Hours at one time: 0 - 4

Total hours / day: 4 – 6

Employee will use hands for

Repetitive:

In an 8-hour workday, employee may drive: Simple grasping, pushing, and pulling,

30 - 60 minutes, one to two times a week manipulation

Employee will support / assist: (Maximum lbs.) Employee should be able to:

Frequently: 50 lbs. Bend: Occasionally

Occasionally: 150 lbs. Squat: Occasionally Kneel: Occasionally

Climb: Frequently

Reach: Occasionally, 3 feet

General Notes

• This job description is not intended to be all-inclusive; additional details will be specified by the supervisor. The employee will also perform other reasonable business duties as assigned by the supervisor.
• Management reserves the right to change job responsibilities, duties and hours as needs prevail.
• Great Lakes Management is an at-will employer. This job description is a guideline and does not constitute a written or implied employment contract.