Human Resource Assistant

This is the position for you! The work environment is like no other. Work in an atmosphere that is rewarding and uplifting.

• Provides clerical and general office support (typing, filing, copying, databases, etc.) for the Department of Human Resources.
• Maintains strict confidentiality of all Human Resource Department information.
• Communicates with all persons in a professional, diplomatic, and personable manner, supporting the Mission by treating people with dignity and respect, when interacting in-person with employees, by telephone, and through written correspondence.
• Prepares internal and external business correspondence and distributes internally and/or mails as directed.
• Assists with filing of Human Resource Department records, maintaining an efficient filing systems including print and electronic records.
• Enters information accurately into Human Resource databases maintaining database integrity, and generates scheduled or requested reports.
• Assists with the record processing of new hires, employee status and benefit changes, and employee terminations in a timely manner.
• Assists with tracking employee training records and employee Job Performance Appraisals.
• Posts internally job openings as directed, hard copy plus electronic on organization website.
• Assists with employee recruitment efforts.
• Assists as directed with placing external job postings including newspaper classified ads, MN Work Force, and on various job board locations.
• Utilizes Human Resource recruitment software, assisting with the receipt, tracking and distribution of applications/resumes.
• Prepares Human Resource new hire orientation packets for new employees.
• Assists with conducting background checks through the MN Department of Human Services for new hires at Saint Scholastica Convent.
• Prepares TST information packets for Saint Scholastica Convent new employees and tracks dates.
• Assists with onboarding of new hires as directed explaining company personnel policies, benefits, organization procedures, and coordinates logistics for required employee training.
• Utilizes training software for required Saint Scholastica Convent Assisted Living employee online training.
• Assists with the benefit enrollment process.
• Serves as a backup for Human Resources portion of payroll process.
• Creates temporary name badges and orders permanent name badges.
• Assigns locks and lockers to Saint Scholastica employees and maintains system.
• Assists in serving as a resource for employees providing employee forms, policy/procedure information, benefit information, general information, etc., and directs employees to the Director of Human Resources for service as appropriate.
• Serves as a positive role model for the organization by utilizing effective communication and encouraging teamwork through collaborative and cooperative interactions with all employees, departments and administration.
• Follows and supports all policies and procedures as established by the Sisters of the Order of Saint Benedict.

High School Diploma or GED; A.A.S. Degree in HR related field

Related Experience: 2 years HR Administrative Support

The Human Resources Assistant is responsible for providing administrative support for the Human Resources Department, assisting with hiring, orientation, status changes, data entry of information, maintains employee records along with general office support for the day-to-day operations of Human Resources functions and duties.