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GENERAL OFFICE PROCEDURES
· Answer phone
· Provide hospitality and customer service to all visitors
· Respond to questions and issues related to the Rules and Regulation of the Cemetery
· Provide maps and directions in regards to interment locations to visitors or phone inquires
· Provide information needed to funeral directors or families
· Keep calendar updated with scheduled interments and visitors
· Keep Grounds Department informed of any changes to schedule
· Process income and outgoing mail
· Compiling of invoices, ledgers, burial records, burial files
· Manage the ordering and inventory of office supplies and order cemetery supplies as requested by the Grounds Department
· Keep office clean and presentable (vacuum, dust, collect garbage, chairs orderly)
· Keep restroom clean and supplied
· Unlock filing cabinets in the morning and lock before leaving for the day
· Maintain temperature for comfort during the day and conserve for the evening
· Shred confidential documents that are no longer needed
· Inform Grounds Department of flower delivery locations
· Maintain all forms needed for the cemetery operations
OFFICE OPERATIONS
· Meet with visitors/clients inquiring pricing and availability of locations
· Contact Grounds Department if visitor wishes to look at or pick out a location
· If client wishes to purchase follow Sales Checklist to complete and record the sale
· When receive request for burial/ interment from funeral home or family follow the Funeral Checklist to complete, and update records
· Knowledge of the Minnesota State Statutes regarding cemetery burial rights and be able to inform and explain to the lot owners how the laws pertain to them
· Prepare documents needed for lot title changes and Notarize legal documents
· Perform cemetery financial transactions including: invoices, receivables, bank deposits
· Prepare payroll on biweekly schedule
· Scan and email payroll worksheets to Cemetery President for approval
· Track employees' vacation and medical days available
· Prepare retirement forms monthly for retirement plan
COMPUTER OPERATIONS
· Process incoming and outgoing email messages in a timely manner
· Search Occupied, Reserved or Vacant burial/interment locations (Software: FileMaker Pro)
· Process burial/ interment orders
· Enter all sales contract information
· Enter invoices and receivables
· Update Cemetery Burial Lot information when lot activity occurs
· Do daily computer backup
· Do security updates and scans
· Prepare checks monthly using QuickBooks and have ready for signature
· Prepare monthly bank reconciliations
· Prepare monthly financial reports for Cemetery President
END OF MONTH FINANCIAL
· Verify Cemetery census (OCR/VAC/RES) of all interment locations
· Verify OCR-preneed totals
· Record new census totals
· Record General Journal entries in QuickBooks
· Check QuickBooks Balance Sheet totals to see if they equal census totals
· Find discrepancies if census totals do not equal
· Print and double check customer statements and prepare for mailing
· Print or copy month end reports for Month End reporting book, including journal entries, profit and loss statements, and bank reconciliations.
Experience: 1-3 years office experience required. Experience in bookkeeping preferred.
Education: High School Diploma.
Supervision: This position does not supervise any employees.
Working Conditions: Office setting; fully in person (no remote work).
Physical Effort: Ability to lift 5-10 pounds, occasionally make way through cemetery grounds (paved and unpaved grounds).
Job Type: Full-time
Pay: $21.50 - $22.70 per hour
Expected hours: 8 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Full Time
Religious Organizations
$52k-68k (estimate)
04/24/2024
08/20/2024
stmaryalexandria.org
ALEXANDRIA, MN
50 - 100
1889
Private
AL LUDWIG
$10M - $50M
Religious Organizations
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