Job Summary

Accounts payable specialist is responsible for receiving and processing invoices. This role performs critical job duties to ensure payments are processed in a timely manner for services rendered. Responsible to review and process invoices, respond to vendor inquiries, review vendor statements, and perform other duties as required.

Job Duties & Responsibilities:

• Review XtraCHEF exceptions, approvals, and rejections daily.

• Send invoices received to correct location in XtraCHEF.

• Enter and approve invoices as needed.

• Keep track of pending credits from vendors and follow up as needed.

• Process payment for invoices online or over the phone as needed.

• Create new items and make sure that purchased items are mapped correctly.

• Create and map recipes when menu items become available.

• Review vendor statements as received.

• Review and respond to accounts payable emails.

• Answer accounts payable calls and assist with any questions.

• Assist managers with any inconsistencies that may arise.

• Create item transfers for locations as needed.

• Assist in any admin tasks as they arise.

• Review incoming mail and sort by department.

• Create deposits for checks received.

• Respond and assist in AP questions.

• Organize and make sure all licenses are paid for and distributed to markets on time.

• Provide responses to outsourced employees as required.

• Assist on forecasting and budget preparation as required.

• Additional duties and responsibilities as assigned.

Qualifications

• Fluent in English & Spanish

• General math skills

• Proficiency in MS office and advance excel skills preferred

• High degree of accuracy, attention to detail and confidentiality

• Excellent data entry skills

• Ability to carry out tasks and projects to their completion.

• Associate’s degree or equivalent (preferred)

• 1-2 years of experience (required)