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Job Type : Administrative Specialist

Location : Deerfield Beach, FL (3 days hybrid onsite)

Job Type : Contract

Job Description : Assignments :

• Provide advanced, diversified, and confidential administrative support for the VP, AVP, Director, and Program Team.
• Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.
• Manage Meeting Agendas and assist in PI Planning
• Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.
• Aid in multiple accounting functions as needed.
• Greet visitors and coordinate vendor needs as requested. Job Requirements
• 1-3 years work experience working in a support or administrative role in a fast-paced environment required.
• Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams or other web-meeting applications, with the aptitude to learn and operate database-type programs.
• Working knowledge of Accounts Payable functions, including processing, verifying, coding and reconciling invoices, including P-Card charges.
• Previous event planning experience preferred.
• Must be able to maintain a high level of confidentiality.

Our ideal candidate will :

• Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.
• Be process improvement driven, open to learning new systems and applications.
• Demonstrate sound judgment and ability to handle issues diplomatically.
• Exhibit excellent phone / email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.
• Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.

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Last updated : 2024-06-17