Essential Duties and Responsibilities:

The HR Assistant plays a crucial role in supporting the HR department and ensures the smooth functioning of various HR-related tasks. Here is a summarized list of their essential duties and responsibilities:

• Assist in various HR functions and tasks to ensure smooth operations.
• Offer administrative assistance to the HR Director and HR team.
• Assist in recruiting and hiring new employees and interns for the organization. This may include drafting job descriptions, posting job openings.
• Assist in job posting creation and distribution on various platforms.
• Post job openings, screen candidates, and schedule job interviews.
• Assist in organizing HR-related meetings, training sessions, and surveys.
• Coordinate new hire orientation and onboarding activities.
• Assist HR Director with sensitive HR issues and special projects.
• Assist in organizing employee engagement initiatives, events, and recognition programs.
• Interact with benefits providers, track enrollments, and monitor benefit billing.
• Foster a positive work environment and support employee morale and engagement initiatives.
• Ensure compliance with employment laws, regulations, and organizational policies.
• Assist with coordinating and supporting employee training and development programs to enhance the skills and knowledge of the workforce.
• Track training participation and maintain training records.
• Generate reports and analyze data to provide insights for HR decision-making.
• Handle HR administrative tasks, such as maintaining employee records, processing paperwork, and updating HR databases.
• Assist in preparing HR-related information for grant applications, audits and reporting.
• Participating in employee engagement programs and activities to promote a positive workplace culture and boost employee morale.
• Work closely with different departments or teams within the organization to achieve common goals, share information, and foster a collaborative work environment.
• Engage with supervisors and managers to understand their needs, provide support, and assist in implementing organizational strategies and initiatives.
• Maintain strict confidentiality in handling employee information and adhere to ethical HR practices.
• Be prepared to respond to crisis situations promptly and effectively, providing immediate assistance and access to appropriate resources when needed.
• May be required to drive to different locations or sites for various purposes.
• Responsible for promptly notifying the manager of any work orders that need to be submitted or supplies that need to be ordered.
• Responsible for attending staff meetings, ensuring timely completion of training, and accurately completing timecards.
• Perform related duties as assigned by the supervisor.
• Maintain compliance with all company policies and procedures

Education and/or Work Experience Requirements:

This section outlines the essential knowledge, skills and abilities are required to perform the daily tasks and job duties bulleted above.

• High School Diploma or equivalent: A minimum educational requirement to demonstrate basic literacy and communication skills.
• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
• Strong knowledge of recruitment best practices, talent acquisition strategies, and interview techniques.
• Familiarity with onboarding processes and techniques for a smooth transition of new employees.
• Excellent communication and interpersonal skills, with the ability to build relationships with candidates and staff.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Understanding of relevant employment laws and regulations.
• Experience working in a fast-paced HR environment is preferred.
• Excellent computer proficiency (MS Office – Word, Excel and Google and other databases)

Required Qualifications:

Employment Eligibility Verification:

• Must provide documentation to establish identity and employment eligibility in compliance with legal requirements. This may include a U.S. passport, Permanent Resident Card, or other acceptable forms of identification.

Negative Tuberculosis Test:

• Must provide documentation of a recent negative tuberculosis (TB) test result to ensure a safe and healthy work environment.

Background Screening:

• Successful completion of a comprehensive background screening, which may include criminal record checks, employment history verification, and reference checks.

Pre-Employment Drug Screening:

• Must pass a pre-employment drug screening to ensure a drug-free workplace. A negative drug test result is required.

Driving Skills:

• Possess strong driving skills and have a valid driver's license.
• Driving is an essential function of the position, and a clean driving record may be required.
• Must possess a valid California driver's license or obtain one before the start of employment.

Insurance Coverage:

• Must be able to qualify for Good Samaritan Shelter insurance coverage, which may include meeting specific criteria related to driving record, insurance claims history, and other factors.

Personal Insurance Coverage:

• Must have personal insurance coverage that meets the requirements set by the employer.
• This may include liability insurance, automobile insurance, or any other type of insurance deemed necessary for the position.
• The coverage must be valid and maintained throughout the employment period.

Benefits:

Full-Time Benefits:

• Health Insurance
• Dental, Vision, and Life Insurance
• 401k Matching
• Paid Time Off (PTO)
• Paid Holidays and Floater Day
• Employee Assistance Program
• Gym Membership Discount
• Tuition Reimbursement
• Working Advantage

Part-Time Benefits:

• 401k Matching
• Paid Time Off (PTO)
• Employee Assistance Program
• Gym Membership Discount
• Working Advantage

Please note that these benefits are subject to specific eligibility criteria and may be subject to change based on company policies and guidelines.

Work Environment:

The work environment for administration staff working in a non-profit homeless services organization is characterized by a strong sense of compassion and dedication to the mission of assisting those experiencing homelessness. It is a dynamic and fast-paced setting, where staff work collaboratively with other team members to deliver comprehensive services and support to clients. The administration staff play a vital role in ensuring the smooth functioning of the organization, handling administrative tasks, managing budgets and grants, and coordinating programs and services. They work diligently to track data and outcomes, ensuring compliance with regulations and funding requirements. This environment can be emotionally challenging, as homelessness involves complex issues, but the staff's resilience and empathy help them cope with the emotional stress. The focus is always on putting the needs of clients first, and administration staff work tirelessly to make a positive impact on the lives of those experiencing homelessness.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 30 lbs.
• Ability to sit for long periods of time.
• Proficiency in using hands and fingers to perform tasks such as typing, writing, handling paperwork, operating equipment, and assisting residents with daily needs.
• Sufficient vision and hearing capabilities to observe and respond to the environment, communicate with residents and colleagues, and maintain a safe working environment.

Mental Requirements:

The mental demands outlined above are illustrative of the requirements necessary for an employee to effectively fulfill the fundamental duties of this position. Reasonable accommodations can be provided to enable individuals with disabilities to fulfill these essential functions.

• The capacity to manage multiple tasks, prioritize responsibilities, and maintain accurate records and documentation.
• The willingness to adapt to changing situations, emerging needs, and evolving policies or regulations.
• Effective communication is crucial for collaborating with team members, clients, community partners, and other stakeholders.
• Serving a diverse population with various cultural backgrounds and identities. Staff should have a strong commitment to cultural sensitivity, respect for diversity, and the ability to communicate effectively with individuals from different backgrounds.

The Good Samaritan Shelter is a non-profit, community-based organization that relies on all members of staff to work together to serve the community and clients. At times, you may be asked to take on additional tasks outside of your usual responsibilities as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed above are representative of the knowledge, skills, and ability required.

Job Type: Full-time

Pay: From $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Human resources: 1 year (Required)

Work Location: In person