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Job Title: Classified - Administrative Assistant II
Category: Classified
Administrative Assistant II, Teaching & Learning
Location: Clackamas Education Service District, Sunnybrook Campus
Schedule: 8 hours per day / 5 days per week / 12 months
Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive, barrier-free environment in which everyone participates and fully benefits.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources at hr@clackesd.org to discuss your application.
Find your "why" with Clackamas ESD
At Clackamas Education Service District, our mission is to lead, serve and innovate for learning. Clackamas ESD provides services in early learning, special education, technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities - big and small - have access to equitable education services. Learn more.
About this position:
The Administrative Assistant II provides secretarial and administrative support that enables the administrator to maintain focus on the daily operations and administrative functions of the program, department and ESD. The position requires exposure to highly sensitive information and involvement with school district and community contacts, requiring use of discretion, tact, diplomacy and judgment.
Essential functions:
Communication:
Represents CESD in a professional manner in all communications
Determines and communicates the priority of phone calls, visitors, reports and correspondence with sensitivity and confidentiality
Maintains confidentiality regarding all department matters
Composes written correspondence for CESD with minimal guidance
Responds to inquiries and referrals from CESD school district personnel, partners and parents via phone, email or in person
Works closely with the ESD's Fiscal and Human Resources departments on matters within the scope of assigned responsibility
Data and Information:
Follows all FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements
Updates and manages data on the student information system
Maintains student information systems or applicable databases
Collects, sorts and configures data sets and documents for budget, funding and other program needs
Assists with the year-end reporting process
Organizes and maintains records and processes necessary for contracts, grants, special projects and employee communications
Fulfills program-level fiscal functions and/or technology purchasing, including processing requisitions, invoices, purchases, expenditure reports and reimbursements and reconciling account codes
Fulfills program-level human resources functions, including tasks related to ESD employees, temporary professional employees and personal service contract employees
Organization:
Manages the organization, storage and retrieval of technical tools, including files, binders, books, hardware and software
Manages multiple calendars and assists with event planning
Develops and maintains electronic and manual recordkeeping systems, including spreadsheets and databases
Minimum qualifications:
Baseline Experience/Education:
High school diploma, GED, or equivalent preparation
Three years of recent experience fulfilling the functions of an administrative assistant role (up to one year of college-level education can be substituted for one year of experience)
Physical/Technical Skills:
Ability to organize and manage an administrator's schedule, phone calls, email, paperwork and work space
Ability to compose, revise, edit and proofread professional documents
Three years of experience using word processing, database, spreadsheet and presentation software
Ability to work independently and use initiative and judgment in accomplishing tasks with minimal instruction or guidance
Ability to coordinate assignments and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
Ability to generate and implement strategies to improve efficiency and enhance service delivery
Customer Service Skills:
Ability to use written and oral communication skills to explain policies, procedures and projects
Ability to interact with employees, clients and the public using discretion, tact, diplomacy and judgment to represent CESD in a professional manner
Salary:
Classified Salary Schedule Range 15 which can be seen here. The 2024-25 Classified Salary Schedule has not yet been released.
Benefits:
Full medical, dental, and vision insurance with generous district-paid contribution (most employees pay $0 out of pocket to maintain health insurance coverage)
Paid time off, including paid holidays, sick leave, and other personal leave
Opportunities to grow with us with generous professional development expense reimbursements
Read more about our benefits here
Retirement Plan Contributions
Clackamas ESD employees working 600 or more hours in a calendar year are eligible for the Oregon Public Employee Retirement, or PERS. There are two components to PERS, including the pension, which is primarily funded by CESD and The Individual Account Program, or IAP, which is funded by a six-percent deduction from your paycheck. If you are new to PERS, your PERS deduction will begin automatically after a six-month waiting period.
How to Apply:
Submit your application at https://www.applitrack.com/clackesd/onlineapp/. Applications for this position must be submitted by 11:59 PM on the listed closing date and must include:
Cover Letter
Resume
Completed application form
Recruitment Timeline:
Applications will be reviewed on an ongoing basis
Clackamas Education Service District is proud to be an equal opportunity workplace. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce along with the students and families that we serve.
Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.
Full Time
$47k-59k (estimate)
05/06/2024
05/19/2024