Girl Scouts in the Heart of PA is Hiring an Administrative Assistant Near Camp Hill, PA
Description
This position is responsible for providing day-to-day administrative support to Operations department.
Key Responsibilities:
Perform administrative tasks, including but not limited to coordinating projects, preparing meeting materials, scheduling calendar appointments, directing phone calls, and greeting visitors.
Assist in scheduling, planning, and running meetings, events, and activities: work with vendors to coordinate logistics, coordinate staff and volunteer participation, and take meeting minutes when requested.
Prepare written communications, including memos, emails, invoices, reports, letters, mail merges, information packets, and other correspondence while exercising attention to detail and high level of professionalism.
Prepare and support presentations, webinars, PowerPoints, and related materials - obtain, assemble, and coordinate related documents.
Organize and maintain records, files, and databases, including electronic and physical filing systems.
Provide clerical support, including but not limited to printing, copying, scanning, and preparing donor packages and presentations.
Create and pull statistical reports, review and summarize data, such as: key performance indicators, donor lists, survey results, etc.
Execute projects, including organizing important information, monitoring progress, and keeping everyone in the loop. Organize tasks to ensure projects are running smoothly and no critical deadlines are missed.
Requirements
High school diploma or equivalent required, Bachelor's Degree preferred.
Three to five years of experience in an administrative position required.
Highly proficient in MS Office, Adobe Acrobat and virtual meeting platforms.
Possess professional communication skills and excellent grammar, strong phone and email etiquette.
Use sound judgment and critical thinking skills when decision making.
Strong time management and organizational skills with the ability to prioritize a high volume of work while managing multiple deadlines and staying calm under pressure.
Possess business and persuasive skills and communicate strategically on COO’s behalf.
Work independently and with limited supervision.
Efficiently operate standard office equipment.
Work with individuals of diverse background and ages in a professional manner.
Adapt well to changing circumstances, direction, and strategy.
Work a flexible schedule, to include nights and weekends, as needed.
Hold and maintain a valid driver’s license - access to reliable transportation required.
Travel throughout the council, as needed.
Lift/carry 25 pounds.
Sitting, standing, or walking for a moderate period of time is required.