Payroll Assistant

Girard Estate is the largest perpetual charitable trust administered by The Board of Directors of City Trusts of Philadelphia. The Estate administers the funding and operation of Girard College, a private boarding school for academically capable students, grades 1 through 12, from families with limited financial resources. The funding is derived primarily from the Estate’s investment portfolio and management of its real estate assets.

We are seeking a talented and motivated individual to join Girard Estate’s Accounting & Finance team. The ideal candidate must have prior experience in accounting for payroll or the desire to learn these skills on the job. In this position you will be interacting with internal stakeholders on an everyday basis and reporting directly to the Payroll, Retirement & Billing Accountant as well as upper management.

Position Summary:

Payroll Assistant

Assists the Payroll, Retirement Plans and Billing Accountant in the efficient operation of processing payroll through a 3^rd party provider for monthly, weekly and bi-weekly payrolls. This position will perform duties related to payroll statistics, maintaining payroll control records, reviewing timecard records and calculating payrolls, in accordance with federal, state and local laws for six (6) entities that are overseen by the Board of Directors of City Trusts. This position will also assist in the proper and timely payments of employer and employee payroll withholding taxes.

Key Responsibilities:

• Assists with activities necessary to process payroll, including maintaining related records, tax reports and voluntary deduction reports.
• Processing approved involuntary deductions such as levies and garnishments.
• Preparing accounting transactions and documents such as journal entries, vacation liability and accruals.
• Assists in documenting and maintaining all payroll procedures.
• Interact with current and former employees regarding payroll related matters.
• Develop in depth understanding of 3^rd party payroll system to be able to create ad-hoc reports on demand.
• Preparing ad-hoc reporting for management related to Payroll.
• Assist in compliance with federal and state regulations and guidelines.
• Assist in processing 457 and 403(b) contributions to the vendor.
• Assist in processing employee time and attendance data in the payroll system for timely submission of monthly, weekly and bi-weekly payrolls.
• Participate in compliance audits with all external auditors.
• Participate in the annual workers’ compensation audit.
• Prepare all Payroll Journal entries and Accrual entries.
• Other duties as assigned.

Qualifications/Requirements/Education

Qualifications/Requirements:

• The successful candidate should be an independent and ambitious self-starter; detail oriented with excellent written and verbal communications skills.
• Must have strong organizational and analytical skills, work well with others and be able to manage multiple tasks.
• Be proficient in Microsoft Office applications including Excel, Word, and Outlook.
• Experience with Payroll Software such as Paycom and Paychex.

Education/Experience:

• The successful candidate will have a bachelor’s degree in accounting or related field and between 1-4 years of Payroll experience.