I. JOB OVERVIEW

Job Description Summary:

The Office of Student Professional Enrichment, within the GW School of Medicine and Health Sciences, was established in 2005 with an eye towards training a new generation of health care leaders. To enrich students’ experiences beyond the classroom, the Office offers professional development opportunities, programs, and resources.
The purpose of this senior level positions is to provide coordination and program management on behalf of an academic program or initiative. This role will serve as a point of contact for the program, will
answer typical and complex program questions from faculty, staff, and students, and will provide functional support and management for the program administration. Functional support could include answering external inquiries, enrollment guidance and basic academic advising, managing web presence and marketing efforts, drafting program materials, managing course evaluations, developing new programming, planning and executing events, tracking spending and processing payments, assisting with fellowship and grant opportunities, preparing and analyzing reports, and similar duties. Often these positions make recommendations to policy and procedure, and they are tasked with outreach to other GW stakeholders in order to assist in maintaining standard operational efficiencies. This position does not have direct reports but often schedules, trains and supervises temporary staff or student workers, or leads other program staff. Typical duties often are administrative in nature, and are under limited supervision or are independent of more senior personnel within the department, or program.
The Program Manager is primarily responsible for administering elements of the professional development programs for students which includes the Scholarly Concentration Program, Shadowing Program, Medical Student Research Conference Support Funding Policy, the Opportunities Database and a variety of scholarship programs. This position will report directly to the Associate Director, Office of Student Professional Enrichment.
Other Duties Include:

• Advises program applicants and current participants; collaborating with faculty and administrators who are directly involved with the programs
• Manages logistics for orientations and various events for professional programs
• Maintains and updating program records and databases
• Prepares and implementing program marketing strategies
• Prepares reports on programs and outreach efforts

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Prior program management and/or advising experience, independently, in a higher education institution. Previous program management experience in a medical school is highly desirable
• Master’s Degree in Higher Education Administration, Student Affairs, Counseling, Organizational Development, Program Management, Education, or related field highly desirable
• Exceptional administrative and organizational skills
• Excellent verbal and written communication skills
• High comfort level and proficiency in Google Workspace, Excel, PowerPoint and other Microsoft Office Suite applications
• Demonstrated experience working in learning management systems such as Blackboard, as well as content management of a website
• Experience with outreach and communications including Canva and other newsletter creation platforms
• Ability to build relationships, collaborate with external speakers, and cooperate with colleagues on all levels (leadership, faculty, students, staff)

Typical Hiring Range

$57,553.66 - $79,165.63

II. JOB DETAILS

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

School of Medicine and Health Sciences (SMHS)

Family

Academic Affairs

Sub-Family

Program Administration

Stream

Individual Contributor

Level

Level 2

Full-Time/Part-Time:

Full-Time

Hours Per Week:

40

Work Schedule:

Monday through Friday, 9:00am - 5:30pm

Will this job require the employee to work on site?

Yes

Employee Onsite Status

Hybrid

Telework:

Yes

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number:

S012994

Job Open Date:

04/30/2024

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.