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We need hope-bringers and changemakers because the work we all do matters. If youre passionate about making an impact with your time and being someones light in the darkness, we want you on our team.
Come Join Us to Do Mission-Based, Meaningful Work
Who We Are
Gaudenzia is one of the largest nonprofit providers of treatment to people with substance use and co-occurring disorders in the nation. We operate in Pennsylvania, Delaware, Maryland, and Washington, D.C.
Our caring, compassionate team is on a mission to save thousands of lives each year and bring hope to people devastated by substance use disorder. Together, we help individuals, families, and communities heal and thrive in the face of one of the most devastating public health crises of our time.
As our organization grows and evolves to meet the needs of our clients and communities, were seeking passionate, empathic individuals to help us make an impact. With your help, we can turn the tide on substance use disorder.
Who We're Looking For You are a Administrative Coordinator who will be responsible for coordinating and supervising the overall administrative and fiscal functions within the facility. You will develop, organize, and maintain of accurate database, filing, and reporting systems which are essential for smooth program operations. You have the organizational skill set to perform the initial setup, maintenance, and confidential safekeeping of programs electronic and paper files. You will be the face of the program by greeting visitors, as well as answering and directing calls. You have the knowledge to prepare and submit reports, and enjoy being the liason with our referral partners and the local community.
Responsibilities:Your responsibilities in this role may include :
1. Treat all clients and staff with dignity and respect.
2. Supervise the maintenance of both program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations.
3. Collect monies owed to facility including co-pays, script fees, payer checks
4. Prepare reports as required by the Program Director or designee.
5. Ensure maintenance of current, organized database, filing, and reporting systems.
6. Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds, as needed.
7. Maintain contact with appropriate community resources needed to facilitate care coordination.
8. Implement internal and external communication and reporting systems to facilitate thorough communications with program staff, regional office, funding and governmental agencies, and other community resources.
9. Greet facility visitors, and screen clients returning to the facility, if needed.
10. Answer phone calls and check facility voicemail daily.
11. Aid in the completion of IT and maintenance tickets to resolve facility issues.
12. Aid in facility incident, acquisition, check requests, and other submissions/postings on SharePoint
13. Participate in and record minutes from administrative meeting and other facility meetings, as assigned.
14. Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons.
15. Maintain facility supply inventory, and order new supplies, coordinate equipment repairs, as needed.
16. Provide administrative support and other duties as assigned by Program Director, or designee.
Benefits & Perks:
Gaudenzia is a diverse, inclusive workplace where purpose-driven people thrive. We think our team members are real heroes, and we believe those who devote their lives to making the world a better place deserve competitive salaries, generous health benefits, and unbeatable work-life balance in return.
Benefits & Perks at Gaudenzia include:
Gaudenzia is an equal opportunity employer. We do not practice or permit discrimination based on race, gender, gender identity, gender expression, sexual orientation, age, national origin, religion, creed, disability, or veterans status.
Qualifications:Education/Training : High School Diploma or GED; Associates Degree preferred
Experience : At least 5 year of administrative experience in an office environment
What Matters to Us? Our Mission & Our Operating Principles
Our Mission
Gaudenzia aspires to connect individuals and families to addiction and mental health treatment so they can attain long-term recovery and achieve a fulfilling life embraced by a broad community of mutual support.
Our Operating Principles:
We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day.
Gaudenzia is proud to be an employer of choice and a treatment provider of choice in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome. Come work with us!
Full Time
$46k-57k (estimate)
05/01/2024
05/20/2024
gaudenzia.org
WEST CHESTER, PA
1,000 - 3,000
1968
GEORGE DAVIS
$5M - $10M
Gaudenzia has been helping people help themselves for nearly 50 years by operating more than 150 substance abuse treatment programs in Pennsylvania, Maryland and Delaware. We never refuse to treat someone because of his or her inability to pay. This organization was founded on never giving up on people, with humble beginnings in a commune on Long Island, to now being the largest nonprofit provider of drug and alcohol addiction services in Pennsylvania. In addition to helping to save the lives of more than 20,000 people, Gaudenzia pioneered the Therapeutic Community treatment model and is CARF ...accredited.
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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Streamlining of volunteer administrative processes
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
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Step 3: View the best colleges and universities for Administrative Coordinator.