Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Administrative Coordinator II is responsible for providing administrative support, including planning, coordination, and implementation of various projects and activities under the direction of Research Administrative Manager in support of faculty and labs within the Translational Science and Therapeutics Division (TST) at Fred Hutch.

This role offers varied, non-standard administrative work across a range of skill sets in supporting the faculty and their labs in all tasks that are required to proactively plan for and manage active research portfolios. The Administrative Coordinator will often be the first point of contact for internal and external colleagues, 'customers' and partners. Good knowledge of the organization, a commitment to providing excellent customer service, responsiveness, flexibility (both time and task), creativity, confidentiality, proactive and self-directed along with excellent organizational, technical, and interpersonal skills will be required to succeed in this role. Adaptability to peaks in workflows, willingness to assist other members of the administrative team, and the commitment to meeting deadlines are essential.

Function as the primary administrative contact for a group of faculty/principal investigators and their laboratories.
• Provide direct support to the faculty and their lab personnel, relative to meeting management, Outlook invites, logistics, and other potential support needs. Ensure that all calendar needs, and any related travel arrangements are prepared in accordance with Center policies and procedures and submitted on time.
• Provide logistical support to conferences, workshops, public events, etc. Plan implement and manage program-wide events as requested. Oversee procurement of catering, equipment, as well as preparing or procuring the preparation of promotional materials.
• Draft agendas and ensure all documents and background information for meetings are received, collated, and circulated in a timely manner. Ensure that all materials needed for any external meetings are provided well in advance. Organize and attend meetings, take minutes, and distribute for review as directed, and track progress on action items.
• Supporting on-boarding and off-boarding activities for employees who are joining or departing research groups within TST. Ensure new employees receive all the information and access they need to successfully integrate into the lab/team.
• Function as primary reconciler for ProCard and perform compliance duties per the Center policy.
• Assist with implementation and communication of new policies and procedures. Create and update standard operating procedures when needed.
• Act as a liaison as needed, with other TST administrations, under the direction of the Research Administration Manager, so that inquiries, and needs are resolved appropriately.
• Manage administrative budgets associated with the lab/teams and organize financial items requiring review and approval, ensuring they are being handled in a timely manner.
• Maintain the database of CV's, biosketches, and Other Support documents per the Center, University of Washington, and/or the NIH policy.
• Assist in maintaining lab websites on a regular basis.
• Perform other responsibilities, duties, and special projects as assigned by or required in support of the Research Administration Manager.

MINIMUM QUALIFICATIONS:

• Bachelor's degree required
• Six years or more of progressively complex administrative experience required

PREFERRED QUALIFICATIONS:

• Administrative experience in research, medical, academic, and/or clinical care environment
• Strong computer and on-line systems skills, including experience with MS Teams and organizing hybrid meetings
• A focus on excellent customer service, strong interpersonal skills
• Excellent administration and organizational skills; attention to detail and accuracy
• Prior experience with effective management of calendars, meetings, visitors, and travel are preferred

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $30.30 to $45.43 and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).