17 Office Administrator Jobs in Charlotte, NC
Foundation For The Carolinas is Hiring an Office Administrator Near Charlotte, NC
Description
ABOUT US
Foundation For The Carolinas serves as a catalyst for philanthropic activity in our 13-county region and is a driver for major civic efforts. We offer innovative solutions that help individuals, nonprofits and companies bring their charitable visions to life.
Established in 1958 , we are a civic leader and philanthropic partner. With $4 billion in charitable assets across thousands of charitable funds established by families, nonprofits and businesses, we are one of the largest community foundations in the U.S. FFTC supports personal and corporate philanthropy through a range of innovative fund and giving options . We also drive nonprofit sustainability through endowment management, customized solutions and grantmaking.
Our flagship program, the Robinson Center for Civic Leadership , addresses the community’s most pressing challenges and greatest opportunities, from economic opportunity to neighborhood revitalization to education and more.
FFTC is headquartered in the Luski-Gorelick Center for Philanthropy . With art throughout and multiple conference rooms available at no charge to area nonprofits (during business hours), our home serves as a civic hub for our community.
At Foundation For The Carolinas, we are committed to fostering a diverse, equitable, and inclusive workplace where every individual is valued, respected, and empowered. We believe that diverse perspectives, backgrounds, and experiences lead to innovation and success. Valuing our differences is more than a philosophy; it is the core of what we do. We actively encourage and seek candidates from all races, ethnicities, genders, sexual orientation, abilities, and backgrounds to apply for our open positions. We provide equal employment opportunities creating an environment where everyone can thrive and contribute their unique talents to our team. Join us in our mission to build a more inclusive and equitable future for all.
Connect with us | Facebook | Instagram | LinkedIn | YouTube | PhilanthropyFocus.org
POSITION SUMMARY
The Office Coordinator for the Foundation helps to maintain the operations of the events and facilities team. This role works in tandem with our receptionist to ensure desk coverage during office hours.
DUTIES & RESPONSIBILITIES
- Work hours are Monday – Friday 8:30am-5:30pm
- Serves as the backup for Receptionist and provides 3 breaks per day and vacation coverage
- Work in tandem with receptionist to ensure all front desk operations are covered
- Responsible for sorting and distributing agency mail
- Make all bank deposits
- Serves as backup for Conference Center Manager for nonprofit bookings
- Greet visitors and direct them to the appropriate staff member or conference room
- Assist with swapping reception area to plaza side entrance
- Review RSVP’s for select FFTC events if needed
- Manage Master Calendar including sending email notifications and reviewing entries
- Responsible for executing reporting in event booking software for daily and weekly reporting, reporting for parking setup and a weekly events schedule
- Monitor security cameras
- Monitor, acknowledge and report any security alarms and unauthorized notifications to Facilities team
- Assist other departments when time permits
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the position. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Requirements
- A high level of confidence and a firm, positive, friendly voice
- Good listening and communication skills that will ensure that all guests are handled in a courteous and professional way
- A warm and friendly disposition that will ensure that visitors to the Foundation are appropriately greeted
- Attention to detail and ability to multi-task
- High school graduate with at least two years secretarial education and/or experience
- Knowledge in Microsoft Office Suite
- Typing speed of 50 wpm
- Human relations skills to deal effectively with guests/clients in person or on the phone
- Service orientation toward internal and external clients
- Aptitude for learning varying technologies
- Team Player
- General ability to perform the essential functions and overall physical and mental requirements of this position, including stamina to perform tasks over extended periods and ability to occasionally move about to accomplish tasks or move from one worksite and/or workstation to another
Job Summary
Full Time
Accommodations
$70k-90k (estimate)
04/03/2024
06/02/2024
fftc.org
KURE BEACH, NC
100 - 200
1958
NGO/NPO/NFP/Organization/Association
$200M - $500M
Accommodations
Related Companies
The job skills required for Office Administrator include Leadership, Communication Skills, Attention to Detail, Microsoft Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
Similar Jobs
Popular Articles
