Fort Norfolk Plaza medical Associates seeks an Executive Assistant for the company’s chief financial officer. This is a full-time position. Job description encompasses basic administrative duties, but in addition, employee will filter and prioritize client visits or phone calls, manage the schedule of the CFO and communicate on behalf of said executive they support. Other responsibilities include:

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate corporate records, documents and reports
• Performing minor accounting, assisting with payroll and bookkeeping duties
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
• Answering incoming phone calls in a polite and professional manner and accurately taking messages
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s day-to-day calendar, including making appointments and prioritizing more sensitive matters
• Coordinating travel arrangements if required and create trip itineraries
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Executive assistant skills and qualifications

• Time management and ability to meet deadlines
• 2-3 years of administrative assistant experience
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision-making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion • Exceptional attention to detail
• Familiarity with Microsoft Office Suite

To apply: Send resume to jobs@fnpma.com