Position: Administrative Assistant

Reports to: Director of Development

Status: Full-time, non-exempt

Salary: $24-$27 per hour

Organization Description: Food For Thought (FFT) is a nonprofit that provides comprehensive nutrition services to people in Sonoma County affected by serious medical conditions. Our services include weekly groceries, prepared meals, vitamins and supplements, and nutrition education. We are located in Forestville in a beautiful building surrounded by organic gardens. FFT operates with a staff of 30 and 600 volunteers. The values of community, healing, excellence, and kindness are deeply ingrained in the culture of the agency, which seeks to provide both food and love to our clients. We are committed to creating and maintaining a workplace that promotes diversity, equity, and inclusion. We pride ourselves on an atmosphere with great comradery and collaboration. This position presents an exciting opportunity to contribute to a growing, thriving agency in a time of creative expansion and change.

Job Summary:

The Administrative Assistant is responsible for providing administrative support within Food For Thought. Job duties include data entry, printing of thank you letters, email processing, and administrative support of events and ongoing activities of the agency.

Responsibilities:

• Data entry into the Salesforce database and other apps, ensuring accuracy and completeness of data
• Assist with data analysis tasks as needed
• Provide administrative support to the organization, including scheduling meetings, preparing documents, taking meeting notes, and organizing files
• Communicate effectively with team members, volunteers, and external partners via phone, email, direct mail, and in-person meetings
• Handle incoming inquiries and requests promptly and professionally
• Supervise volunteers assisting with administrative tasks
• Assist with special projects and other duties as assigned by management

Requirements:

• Minimum of 3 years of experience working with databases and job experience with Salesforce
• Attention to detail and accuracy in data entry and data management
• Excellent organizational skills and ability to prioritize tasks effectively
• Strong written and verbal communication skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Bilingual Spanish-speaking applicants are strongly encouraged to apply
• Ability to occasionally work after hours and weekends as needed

Benefits:

The position includes employer-paid medical, dental, and vision. Food For Thought provides a 403b retirement account with a 5% employer-paid contribution. There are approximately 13 paid holidays, 12 sick days, and 10 paid vacation days (to start) per year.