Overview:

Food Bank of the Rockies’ Executive Marketing Assistant to the Chief Marketing Officer provides essential support to the Chief Marketing Officer and the Marketing and Communications Department in a fast-paced, high-achieving environment, including a broad range of responsibilities ranging from project management via Asana, drafting correspondence and invoice coding, to complex scheduling and meeting management. This role is highly independent and requires a high degree of independent judgment, thoughtful decision-making, initiative, attention to detail, poise, and discretion.

We value diversity and inclusivity and are thus always looking to diversify our staff with an eye toward race and ethnicity, sexual orientation, gender identity, and age, among other areas. Candidates who bring such diversity are encouraged to apply.

Mission: We ignite the power of community to nourish people facing hunger

Values: Service; Integrity; Diversity, Equity & Inclusion; Collaboration; Innovation

Primary Responsibilities:

• Oversees a variety of projects and initiatives as assigned by the Chief Marketing Officer
• Assist the Chief Marketing Officer and the Marketing department with meeting scheduling and set-up, contact management, meeting preparation (including technology prep, ordering food when needed, and room clean-up), follow-up, and special projects
• Provide support to the Chief Marketing Officer with various budget and finance tasks, including budget preparation and analysis, quarterly budget assessments, invoice processing, and expense reporting
• Effectively communicate and coordinate with internal departments regarding Marketing needs
• Coordinate with print vendors to ensure specifications and timing of various collateral print and mail items are met; deliver print collateral to the appropriate departments and re-order items as needed
• Ensure timely review and response of correspondence with internal departments, vendors, and media for the Chief Marketing Officer
• Identify best practices and strategies to maintain and improve the efficiency of the Marketing Department
• Manage various staff awards, cards, gifts, and meals/treats to honor staff achievements, life events, and employment recognition
• Assist in scheduling, corresponding, and vetting of candidates for open Marketing positions
• Coordinate and book Chief Marketing Officer business-related travel 
• Event planning for Marketing and staff functions as assigned, including acquisition of vendors and volunteers, and execution of event timelines in coordination with other divisions
• Drafting of various presentations as requested
• Maintain strong working knowledge of the daily operations of Food Bank of the Rockies

Required Knowledge, Skills, and Abilities: 

• Ability to look ahead and be proactive – foreseeing, planning for, and recommending multiple layers of next steps to ensure smooth functioning of, and communications with internal departments, vendors, media, and other groups and individuals involving the Chief Marketing Officer 
• Serve as a trusted partner to the Chief Marketing Officer with a demonstrated ability to maintain confidentiality and use discretion in daily work
• Ability to effectively communicate with, influence, and get work done through others with kindness
• Exercise cultural competency, including race, ethnicity, socio-economic status, sexual orientation, and disability, among other areas
• Skilled at communicating clearly both verbally and in writing, including the ability to provide non‐technical assistance in a simple, straightforward manner
• Commitment to fulfilling the Food Bank of the Rockies mission and positively representing the brand both internally and externally
• Maintain a professional demeanor and respond with urgency
• Show strong teambuilding and interpersonal skills
• Understanding of discretion needed in handling confidential information and a strong commitment to ethical practice 
• Self-directed, dependable, and accountable for individual results
• Excellent and succinct verbal and written communication skills
• Extreme detail orientation and accuracy with both numbers and written documentation
• Deadline-driven with a strong ability to forecast unforeseen challenges for high-level executives
• Strong problem-solving, time management, and organizational skills 
• Ability to balance, prioritize, and perform multiple tasks 
• Excellent written and verbal communication skills with demonstrated ability to read, write, speak, and understand the English language fluently; outstanding knowledge of grammar and ability to tailor writing tone to a variety of audiences and contexts

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for long periods, standing, and walking intermittently
• Using office equipment such as a computer, mouse, keyboard, printer 
• Remote indoor office environment, temperature-controlled
• Occasionally lift or move up to 20 pounds

Required Qualifications: 

• High School Diploma required; Bachelors’ Degree preferred, or equivalent work experience
• Minimum five years’ previous administrative assistant experience supporting one or more executives; prior experience as Executive Assistant to VP or C-level executive highly preferred
• Non-profit experience a plus
• Asana experience preferred
• High proficiency with computers and technology; ability to quickly adapt to new programs a must
• Experience with Microsoft Office suite including Word, Excel, and PowerPoint; Concur experience a plus

Expected Hours of Work: 

This is a full-time, non-exempt position. This position will have a hybrid schedule with the ability to work 1 day remotely. Willingness to check and respond to emails and texts outside of working hours required (generally for urgent scheduling issues rather than ordinary business correspondence). 

Classification: Non-Exempt, full-time

Reports To: Chief Marketing Officer

Location: Denver

Compensation: $25.00/hour 

Benefits:

Food Bank of the Rockies offers a fulfilling workplace and comprehensive benefits package, including: 

• Paid time off, 10 paid holidays, sick time, paid parental leave, paid volunteer time 
• A 401K retirement plan with a 4.5% percent employer-paid match
• Competitive employee health, dental, vision, and life insurance
• A monthly incentive for certified bilingual staff

To Apply:

Apply online through www.foodbankrockies.org/careers. Applications will be accepted until March 11, 2024. 

Thinking about applying?

True passion and excitement for making an impact are just as important as work experience. 

We encourage you to apply even if you feel you don't check every box in this posting.

Food Bank of the Rockies is an Equal Opportunity Employer (EOE), M/F/D/V/SO.