Are you a recent graduate with a sharp mind, exceptional organizational skills, and a keen interest in kick starting your career in marketing events? Do you thrive in a fast-paced environment and excel at managing multiple tasks with precision and efficiency? We're on the lookout for a talented individual to join our team as a Marketing Events Assistant.
In this role, you'll help set the foundation of our marketing events team, ensuring smooth operations behind the scenes. You'll play a pivotal role in our team's success, focusing on managing merchandise, coordinating shipping logistics, spearheading internal communications, and fostering speaking engagements at top industry conferences. Your responsibilities will span a wide range of tasks, from handling invoicing processes to managing event stockroom inventory and diligently tracking leads generated from our events.
We're looking for a detail-oriented individual with excellent communication skills and a proactive approach to problem-solving. You'll need to be comfortable working both independently and as part of a collaborative international team, with an eye for prioritizing tasks and staying organized amidst a busy schedule. You will also gain exposure to a variety of Marketing initiatives, serving as a critical support team member for the department - from content marketing to social media to executive support to partner marketing.
If you're ready to take the next step in your career and contribute to the success of our marketing events initiatives, we invite you to apply for this role and become an integral part of our team.
Responsibilities:

• Assist with a diverse range of marketing events, including but not limited to Trade Shows, Conferences, Seminars, Lunch & Learns, Networking events, Webinars, and Demo Roadshows.
• Provide comprehensive administrative support, including calendar management, meeting scheduling, and invoice reporting.
• Coordinate shipping requests and ensure timely delivery of event materials.
• Maintenance of Marketing stockrooms at local RTI offices.
• Procure and distribute merchandise, ensuring timely delivery of high-quality promotional merchandise that reflects branding guidelines. Responsibilities include sourcing suppliers, negotiating contracts, coordinating production, and managing inventory to meet field team needs efficiently.
• Ensure accurate lead tracking in Salesforce, create campaigns, input leads, and monitor event registrations.
• Promote Speaking Opportunities by actively monitoring calls for papers and guiding the submission process for potential speakers.
• Maintain meticulous records of event-related activities, including budgets, contracts, attendee lists, and post-event reports.
• Develop event forms and processes, as needed, to make event execution more streamlined and effective
• Approach event reporting with a data-driven mindset including the tracking of costs, assets and resources, and assist with determining event ROI
• Stay abreast of industry trends by monitoring publications, websites, and social media channels, identifying new opportunities for events and networking.
• Help ensure adherence to corporate guidelines with regards to graphics, messaging, branding, and facilities look and feel
• Serve as overall administrative support for Marketing

Requirements:

• Exceptional attention to detail, effective coordination and meticulous planning person
• Outstanding written and verbal communication skills
• Client/customer-facing experience
• Occasional travel to events for onsite support required
• Ability to prioritize, organize and execute multiple projects with competing deadlines
• Strong work ethic with flexibility to work individually or within a team
• BA/BS or equivalent in Marketing, Communications or related degree

Bonus Points:

• Interest and experience in the B2B Technology industry
• Customer service experience and demonstrating a solution-oriented approach.
• Experience with Monday.com or related project management software
• Experience with Salesforce a plus including lead imports, lead tracking and reporting

What we offer you:

• Flexible working schedule
• Remote working Home Office Stipend to cover the costs of working from home
• Flexible Paid Time Off "Real Vacation Bonus," an additional bonus for taking more than 1-week of uninterrupted vacation
• Annual bonus based on individual and company performance other prizes and awards
• We recognize employees for their achievements, offer great opportunities for career growth and development, and provide the tools they need to succeed

How life is at RTI:

• We have been certified as a Great Place to Work for four consecutive years both in Spain and the US. In addition, we were listed as one of the Best Companies for Women to Advance.
• We live and work by our core values, which emphasize excellence, teamwork, and reaching your potential. Our motto is "Enjoy the journey," above all we must enjoy what we do and have fun at work. At RTI, you will work in a positive, supportive, diverse environment with a team that truly cares about you.
• We are defined by our "Working as One" culture and truly care about team's interaction. That is why we plan trips for teams to get together in person, enjoy fun team-building activities and events, and feel more connected.

About RTI:
Real-Time Innovations (RTI) is the largest software framework provider for smart machines and real-world systems. Our software runs the largest power plants on the continent, connects perception to control in over 200 autonomous vehicles, drives the new generation of medical robotics, controls hyperloop and flying cars, and provides 24x7 medical intelligence to hospital patients and emergency victims. RTI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color national origin, sex, age status as a protected veteran, or status as a qualified individual with disability.
The compensation range for this role is $25.95 - $36.33 an hour in Denver, Colorado. The salary range displayed on this job posting reflects a minimum and maximum target. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Please note that this range reflects the base salary target range only, and does not include bonus, equity, or benefits.
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