Position: Executive Assistant

The Executive Assistant position is responsible for providing support to the CEO and Executives of Foley Products Company, LLC. This position oversees a wide variety of complex and confidential situations and resolves conflicts involving administration, vendor management and business priorities of the office. The Executive Assistant will also partner with business leaders both internal and external to drive projects, meetings, and initiatives. Strong organization and communication skills are required, along with knowledge of both the Company and Industry, ability to multitask and prioritize large volumes of incoming materials and requests. Function requires a high degree of diplomacy, tact, teamwork, and confidentiality. This person will exercise discretion and independent judgement with respect to matters of significance that are related to management and operation of the business.

Essential Job Functions:

• Manages CEO calendar and inbox; schedule and organize meetings, conference calls, speaking engagements and appointments in accordance with accessibility and business priorities.
• Arrange extensive travel and prepare detailed itineraries for CEO and Executives; completes and submits expense reports promptly.
• Manages internal personnel system processes for CEO and Executives i.e., creating/approving requests
• Develop and maintain strong professional relationships with business leaders by providing superior customer services experience, including clear communications, and timely follow up.
• Leverage and keep abreast of multiple technologies to enhance office efficiencies.
• Prepares executive presentations using MS PowerPoint.
• Follows policies and procedures as described in company manuals and directives.

Qualifications and Education Requirements

• HR diploma or equivalent required.
• Bachelor’s degree preferred.
• 5 years of Administrative Assistant experience required.
• MUST have 2 years of Executive Assistant experience required.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint) required.
• Strong organizing and prioritizing skills
• Ability to maintain confidentiality
• Strong oral and written communication skills
• Strong critical thinking skills
• Ability to meet deadlines

Additional Notes

Job responsibilities include but are not limited to what is listed on this document. Duties may entail other projects or functions required by management on an as needed basis.
From: Foley Products Company, LLC
Benefits:

Benefits include:

Medical/Dental/Vision

401k Match

Paid Vacation

7 Paid Holidays