Description

Accounts Payable Associate

THIS JOB IS LOCATED AT OUR ODESSA LOCATION

 Classification: Nonexempt

Job Description

Summary/Objective

Under immediate supervision of the Inventory Control Manager, the Accounts Payable Associate is responsible for reviewing vendor statements for past due invoices, answering questions, problem resolution, or projects received from vendors or Invoice Audit Associates in a timely manner that will ensure timely and accurate payment of checks to vendors.

Essential Functions

1. Answer phones
2. Printing all incoming vendor invoices and distributing to appropriate analyst.
3. Review vendor statements to ensure past due invoices are researched and resolved in a timely manner; must meet minimal requirements (as to speed and accuracy parameters) set by the Inventory Control Manager;
4. Handle discrepancies that are involved with past due vendor invoices by conducting extensive research into discrepancy;
5. Pull and verify invoices for check run’s match completely.
6. Follow-up with branches to resolve specific discrepancies;
7. Handle confidential information related to the cost from vendor and subsequent resale to the customer;
8. Carry out other duties within the scope, spirit, and purpose of the job;
9. Take reasonable care for the safety and health of yourself and others; report workplace hazards, injuries, or illness immediately.
10. Report for work daily and punctually and avoid unnotified and/or unjustified absenteeism and lateness

Competencies

1. Problem Solving/Analysis.
2. Customer/Client Focus.
3. Results Driven.
4. Flexibility.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel
No travel is expected for this position.

Required Education and Experience

Please note: Any combination of requirements, which provide knowledge and abilities necessary to perform essential duties and responsibilities, will be considered.

1. High school diploma or GED (general education degree)
2. Average PC skills with working knowledge of Microsoft Excel and Access, and familiarity with Word, PowerPoint and Outlook.
3. Demonstrate ability to multitask job duties to achieve on-time requirements; strong reasoning and reading skills to interpret vendor invoices and to recognize and correct discrepancies;
4. Working knowledge of Microsoft Outlook, Excel, and Word, and the RK specific software system; excellent 10-key (accurate & efficient) and telephone skills;
5. Self-motivated, strong organizational and time management skills; attention to detail and good decision-making skills necessary; establish working rapport with vendors, customers, branch employees, and other corporate employees.

Additional Eligibility Qualifications

1. Ability to read, speak, and write in English proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries;
2. Ability to understand and comply with RK Supply's guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.

Work Authorization/Security Clearance

Must have the ability to provide documentation verifying legal work status

AAP/EEO Statement

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Qualifications