ABOUT OUR COMPANY

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 12 countries with more than 700 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace, and the nonprofit sector.

Most recently, Eventex honored FIRST as one of the Top 150 Event Organizers & Agencies in the USA, while Chief Marketer listed FIRST among their “200 Top Marketing Agencies" for both 2022 & 2021, and Special Events recognized FIRST as one of their “50 Top Event Companies” at the end of 2020. Crain’s New York Business included FIRST in the Top 100 “Best Places to Work in NYC” for 2020, and The London Stock Exchange Group once again listed FIRST as one of ‘1000 Companies to Inspire Britain’ in 2020.

Learn more at www.firstagency.com

JOB DESCRIPTION

The ACCOUNTS RECEIVABLE BILLING SPECIALIST role sits within our Project Accounting team and is responsible for preparing invoices, verifying billing is aligned with contractual agreements, statement of work and submitting invoices electronically for payment. The Accounts Receivable Billing Specialist must be able to prepare 80-100 invoices monthly in current and preferably in a past role. The ideal candidate will have excellent communication skills must have the ability to work quickly and precisely. Previous Agency experience in Fashion, Sport, entertainment, or corporate events is a plus.

JOB CATEGORY: Accounting/Finance/Business Operations

JOB LOCATION: New York, NY

RESPONSIBILITIES:

• Perform 2-way matching to ensure the purchase order and invoice aligns
• Prepare progress billing invoices and final project invoices with accuracy and timeliness in SAP By Design
• Create credit memo's and cancel invoices at the direction of the Project Accounting Manager in SAP By Design
• Bill 80 - 100 invoices monthly in current or previous role
• Verify all invoices to bill; align with the terms outlined in contractual agreements and / or Statements of Work (SOW); by partnering with our Risk and Assurance team to achieve this.
• Perform a reconciliation of client progress billing payments to budgeted Revenue before drafting the final project invoice
• Prepare invoices to bill commission owed by Hotels on completed projects, maintaining client database
• Partner with Project Coordinator to stay abreast of the commissions yet to be received and synchronize payment and billing with collection team
• Maintain backup to invoices in SAP By Design to assist with the annual external audit
• Respond timely and accurately to all direct billing related requests and inquiries in our Service Now workflow by resolving allocated tickets
• Monitoring all client payments on-account and performing client reconciliations
• Upload invoices electronically thru SAP Ariba (experience highly regarded) and track their status, identify issues, and work to address rejections and issues causing delays. 
• Monitor the unbilled Revenue pipeline weekly in accordance with contractual performance obligations
• Follow-up on delayed billing, tracked and forecasted Revenue based on expected timelines
• Partner with our collection team to match payments to client accounts, identify outstanding payments, payments incorrectly applied and resolve timely
• Understanding or knowledge of Sales and Use Tax is required
• Work with Tax Manager and Corporate Controller to maintain tax engine, Avalara, to ensure invoicing includes the appropriate taxes (sales & use tax, depending on location of delivered products)
• Prepare and distribute accurate weekly Account Receivable aging reports from SAP By Design
• Extract data and reports for management purposes from SAP By Design
• Research and resolve unidentified reconciling items on a timely basis
• Assist the team with annual audits and working with external auditors

• Ad-hoc duties or special projects when requested by the Executive leads of the Finance division
• Performs other related duties as assigned

QUALIFICATIONS:

• 2-3 years of experience as a Billing Specialist or Billing coordinator

• Bachelor’s Degree required preferably in Accounting or related field
• Sales Tax experience in service industry preferred
• Experience using SAP By Design or SAP, NetSuite or similar preferable
• Experience using Concur expense is a plus
• Experience using E-billing platforms SAP Ariba (highly regarded), Paymode X
• Proficient in Microsoft Applications (Word, Excel and Outlook)
• Intermediate to advance knowledge of Excel including V lookups, Sumif and pivot tables is essential to perform the job function.
• Working with large amounts of complexed data in Excel is preferable
• Strong attention to detail, accuracy and must be highly organized
• Excellent communication skills (written and verbal)
• Multi-tasker that can work under pressure and manage competing priorities
• Ability to work well, both independently and as part of a team, and meet professional challenges
• Strong billing, Accounts Receivable or accounting knowledge is required

ADMINISTRATION & GENERAL:

• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
• Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
• Build excellent relationships with the team through positive communications. 
• Ensure knowledge is shared within the team to enable them to work smarter and more efficiently