JOB SUMMARY:

The full-time Executive Assistant will provide administrative support to Firestone Walker—primarily for the CEO, CMO, CSO and COO.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Specifically, the responsibilities of the position include, but are not limited to, the following activities:

• Administration
  • Maintain CEO, CMO, CSO and COO calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Process expense reports and coordinate budgeting.
  • Take and distribute meeting minutes for staff meetings.
  • Liaise with teams across the organization to ensure cohesion (Brewhouse, IT, Sales, Retail, HR, Accounting, Procurement).
  • Maintain office supplies, layout, and implement processes that maximize workflow and productivity.
  • Write and distribute essential office communications on behalf of the Executive team.
  • Support Business Units and Accounting to ensure proper coding and approvals for budgeting and expense management.
  • Contribute to team effort by accomplishing related results as needed.
• Lead event planning for critical sales, marketing, and VIP experiences, including annual business meetings, board meetings, and conferences.
• Manage and negotiate contracts with essential travel and hotel partners across business units and locations.
• Oversee culture budget and work with the executive team to plan activities that support team morale and employee engagement.
• Other duties as assigned.